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File #: 17-0962    Version: 1
Type: Agenda Item Status: Approved
File created: 8/25/2017 In control: Board of Supervisors
On agenda: 9/19/2017 Final action: 9/19/2017
Title: Chief Administrative Office, Facilities Division, recommending the Board: 1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff; and 2) Authorize the Purchasing Agent to sign Agreement for Services 159-S1810 with Vanir Construction Management for a not-to-exceed amount of $95,000 and a term of two (2) years for support services related to construction and real property management. (Est. Time: 10 Min.) FUNDING: Accumulative Capital Outlay Fund.
Attachments: 1. A - Agreement for Services No. 159-S1810 9-19-17, 2. B - Counsel Approval Agmt No. 159-S1810 9-19-17, 3. C - Request for Qualifications 17-918-007 C-K 9-19-17
Related files: 18-0750, 19-0361
Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff; and
2) Authorize the Purchasing Agent to sign Agreement for Services 159-S1810 with Vanir Construction Management for a not-to-exceed amount of $95,000 and a term of two (2) years for support services related to construction and real property management. (Est. Time: 10 Min.)

FUNDING: Accumulative Capital Outlay Fund.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Facilities Division, recommending the Board make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff. Authorize the Purchasing Agent to sign Agreement for Services No. 159-S1810 with Vanir Construction Management for a not-to-exceed amount of $95,000 and a term of two (2) years.
DISCUSSION / BACKGROUND
The proposed agreement with Vanir Construction Management, Inc. (Vanir) would assist the Chief Administrative Office, Facilities Division with construction and real property management services on an on-call basis. Services shall include due diligence, construction management, program management, design services, master planning, condition assessment, cost estimating, scheduling, constructability review, project establishment, value engineering, inspections, proposal and bid reviews, grant document support and any other services necessary to assist the Division in construction and real property management. This work would not require enough hours to warrant the addition of even part-time permanent staff, and is specialized work that is outside the expertise of existing staff.
Vanir was selected from a recently issued Request for Quali...

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