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File #: 15-1159    Version:
Type: Agenda Item Status: Approved
File created: 9/28/2015 In control: Board of Supervisors
On agenda: 10/24/2017 Final action: 10/24/2017
Title: Chief Administrative Office, Facilities Division, recommending the Board consider authorizing the Purchasing Agent to sign Amendment I to Agreement for Services 194-S1611 with Capital Engineering Consultants, Inc., to extend the term one (1) year to provide engineering services at County Facilities located on Spring Street in Placerville. FUNDING: Accumulated Capital Outlay Fund.
Attachments: 1. 2A - Agmt No. 194-S1611 Amendment 10-24-17, 2. 2B - Agreement No. l 194-S1611 FE..pdf, 3. A - Draft Agreement No. 194-S1611 10-20-15
Related files: 21-0135
Title
Chief Administrative Office, Facilities Division, recommending the Board consider authorizing the Purchasing Agent to sign Amendment I to Agreement for Services 194-S1611 with Capital Engineering Consultants, Inc., to extend the term one (1) year to provide engineering services at County Facilities located on Spring Street in Placerville.

FUNDING: Accumulated Capital Outlay Fund.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Facilities Division, recommending the Board consider authorizing the Purchasing Agent to sign Amendment I to Agreement for Services No. 194-S1611 with Capital Engineering Consultants, Inc., to extend the term one (1) year to provide engineering services at County Facilities located on Spring Street in Placerville.

DISCUSSION / BACKGROUND
On October 20, 2015, the Board authorized the Purchasing Agent to sign Agreement for Services No. 194-S1611 with Capital Engineering Consultants, Inc., to provide engineering services related to the mechanical and electrical building systems at a majority of the County facilities located on Spring Street in Placerville. The agreement was signed by the Purchasing Agent and fully executed on November 10, 2015 for a two-year term with a total contract value of $159,200.

Amendment I would extend this agreement an additional year; expiring November 9th, 2018. Additional time is needed due to the complexities involved to ensure this project is completed successfully. There is no change in compensation or scope.

ALTERNATIVES
The facilities at this location are in a state of disrepair and foregoing a significant project to address the critical building systems will cost more in the long term as the Division has to address problems on an almost daily basis. If the Board chooses not to approve the time extension, the project would not be completed and the work would need to be re-bid creating a time delay and more than likely an increase in cost.

OTHER DEPARTMENT / AGENCY INVOLVEMEN...

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