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File #: 13-0318    Version:
Type: Agenda Item Status: Approved
File created: 3/20/2013 In control: Board of Supervisors
On agenda: 12/5/2017 Final action: 12/5/2017
Title: Information Technologies recommending the Board approve and authorize the Chair to sign Amendment IV to Agreement 529-S1311 with Tyler Technologies, Inc. for the implementation and maintenance of the Enterprise Resource Planning system replacing the current financial, payroll, and human resources systems, increasing the Agreement by $90,000 for as needed modifications and interfaces that may be necessary for the implementation of the system, for a total not to exceed amount of $3,505,077. FUNDING: General Fund.
Attachments: 1. 6A - Blue Route Amd IV Tyler Technologies 12-5-17, 2. Executed Agreement #529-S1311, 3. 6B - 529-S1311 AMD IV Tyler Technologies 12-5-17, 4. 5A - 529-S1311 AMD III Approved BR 8-29-17, 5. 5B - 529-S1311 AMD III 8-29-17, 6. Executed Agreement Amendment III 529-S1311 8-29-17 BOS, 7. 4A - Approved Blue Route - Agm No. 529-S1311 AMD II 1-3-17, 8. 4B - Agm No. 529-S1311 AMD II 1-3-17, 9. Executed Amendment II to Agreement 529-S1311, 10. 3A - ERP Board Update 6-7-16, 11. 3B - Counsel Route, Amendment I & Attachments 6-7-16, 12. Executed Amendment I to Agreement 529-S1311, 13. A - Tyler Technologies Agreement 3-26-13, 14. B - BlueRoute 3-26-13, 15. C - RFP 12-918-049 3-26-13, 16. D - Tyler Technologies Response to RFP 3-26-13, 17. E - Budget Transfer 3-26-13, 18. F - CAO Memorandum 13-0318 3-26-13, 19. G - Letter from Sheriff D'Agostini 3-26-13, 20. Executed Agreement
...Title
Information Technologies recommending the Board approve and authorize the Chair to sign Amendment IV to Agreement 529-S1311 with Tyler Technologies, Inc. for the implementation and maintenance of the Enterprise Resource Planning system replacing the current financial, payroll, and human resources systems, increasing the Agreement by $90,000 for as needed modifications and interfaces that may be necessary for the implementation of the system, for a total not to exceed amount of $3,505,077.

FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
Information Technologies recommending the Board approve and authorize the Chair to sign Amendment IV to Agreement 529-S1311 with Tyler Technologies, Inc. for the implementation and maintenance of the Enterprise Resource Planning system replacing the current financial, payroll, and human resources systems, increasing the Agreement by $90,000 for as needed modifications and interfaces that may be necessary for the implementation of the system, for a total not to exceed amount of $3,505,077.

DISCUSSION / BACKGROUND
On March 26, 2013, the Board awarded a Request for Proposals (RFP) to Tyler Technologies, Inc. and authorized the Board Chair to execute an Agreement for the purchase, implementation, and maintenance of an ERP to replace the current financial, payroll, and human resources systems with a not-to-exceed amount of $2,613,377. Amendment I, which was approved by the Board on June 7, 2016, included additional system modifications required for successful implementation of the software as well as a detailed scope of work that identified how and when those modifications will be delivered and received, and processes for County approval and acceptance prior to payment processing, and increased the not to exceed amount by $791,700 for a new total not to exceed amount of $3,405,077. Amendment II, which was approved by the Board on January 3, 2017, added Adobe software End User License Agreement (EULA) with the DocOrigi...

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