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File #: 17-1301    Version: 1
Type: Agenda Item Status: Approved
File created: 11/20/2017 In control: Board of Supervisors
On agenda: 12/19/2017 Final action: 12/19/2017
Title: Sheriff's Office recommending the Board: 1) Award RFP 17-915-013, Inmate Communication Services - El Dorado County Jails Placerville and South Lake Tahoe Facilities, to NCIC Inmate Communications; 2) Approve and authorize the Chair to sign the Agreement 283-F1811 with NCIC Inmate Communications to provide comprehensive Inmate Communication Services at the Placerville and South Lake Tahoe Jails; and 3) Authorize the Purchasing Agent to sign any amendments to the contract that do not affect the total dollar amount or term of the Agreement, contingent upon review and approval by County Counsel. FUNDING: Revenue generating agreement.
Attachments: 1. A - Inmate Communications Agreement #283-F1811 12-11-17, 2. B - Blue Route - Agreement #283-F1811 12-19-17, 3. C - RFP 17-915-013 Inmate Comm Svcs 12-19-17, 4. Executed Agreement 283-F1811
...Title
Sheriff's Office recommending the Board:
1) Award RFP 17-915-013, Inmate Communication Services - El Dorado County Jails Placerville and South Lake Tahoe Facilities, to NCIC Inmate Communications;
2) Approve and authorize the Chair to sign the Agreement 283-F1811 with NCIC Inmate Communications to provide comprehensive Inmate Communication Services at the Placerville and South Lake Tahoe Jails; and
3) Authorize the Purchasing Agent to sign any amendments to the contract that do not affect the total dollar amount or term of the Agreement, contingent upon review and approval by County Counsel.

FUNDING: Revenue generating agreement.
Body
DEPARTMENT RECOMMENDATION
Sheriff's Office recommending the Board:
1) Award RFP 17-915-013, Inmate Communication Services - El Dorado County Jails Placerville and South Lake Tahoe Facilities, to NCIC Inmate Communications;
2) Approve and authorize the Chair to sign the Agreement 283-F1811 with NCIC Inmate Communications to provide comprehensive Inmate Communication Services at the Placerville and South Lake Tahoe Jails; and
3) Authorize the Purchasing Agent to sign any amendments to the contract that do not affect the total dollar amount or term of the Agreement, contingent upon review and approval by County Counsel.

DISCUSSION / BACKGROUND
On November 4, 2016, the County released a Request for Proposal for comprehensive Inmate Communication Services for the Placerville and South Lake Tahoe Jail Facilities. The County received proposals from three vendors. Proposals were received on January 5, 2017. Once the proposals were received by the County an evaluation process was carried out by a selection committee. The respondents were scored based on the evaluation criteria in the RFP document. As part of the evaluation process, each of the three vendors that the County received proposals from presented their proposals in an Oral Interview in front of the selection committee on June 19, 2017. Following the initial eva...

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