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File #: 17-1360    Version: 1
Type: Agenda Item Status: Approved
File created: 12/8/2017 In control: Board of Supervisors
On agenda: 1/9/2018 Final action: 1/9/2018
Title: Sheriff’s Office recommending the Board: 1) Approve and authorize the Chair to sign a budget transfer increasing revenues and appropriations in the Fingerprint Identification (ID) Special Revenue Fund and the Sheriff's Office budgets by $25,430 in order to add the California Identification Remote Access Network (Cal-ID RAN) Board budget approved on October 23, 2017 (4/5 vote required); and 2) Authorize the addition of one Live Scan Machine to the Sheriff’s Office Fiscal Year 2017/18 fixed asset list at an approximate cost of $38,000. FUNDING: Fingerprint ID Special Revenue Fund.
Attachments: 1. A - RAN Board Budget Transfer 01-09-18, 2. B - RAN Board BT Workpaper 01-09-18, 3. Executed Budget Transfer

Title

Sheriff’s Office recommending the Board:

1)   Approve and authorize the Chair to sign a budget transfer increasing revenues and appropriations in the Fingerprint Identification (ID) Special Revenue Fund and the Sheriff's Office budgets by $25,430 in order to add the California Identification Remote Access Network (Cal-ID RAN) Board budget approved on October 23, 2017  (4/5 vote required); and

2)  Authorize the addition of one Live Scan Machine to the Sheriff’s Office Fiscal Year 2017/18 fixed asset list at an approximate cost of $38,000.

 

FUNDING:  Fingerprint ID Special Revenue Fund.

Body

DEPARTMENT RECOMMENDATION

The Sheriff’s Office (SO) recommends the Board’s approval and authorization for the Chair to sign the budget transfer and authorize the addition of the fixed asset.

 

DISCUSSION / BACKGROUND

The proposed budget transfer increases revenues and appropriations to add to the County Fiscal Year 2017/18 Budget the Cal-ID RAN Board budget.  The Cal-ID RAN Board approved this budget on October 23, 2017.  This budget transfer would increase the budgeted revenues and expenditures to $146,430.

 

The budget transfer form for the new FENIX system was not finalized at the time of this item so the Sheriff’s Office used old form with the FAMIS index codes and subobjects.  A spreadsheet showing the Cal-ID RAN Board approved budget, the necessary changes to the budget in FAMIS, and a FAMIS/FENIX Project String crosswalk is attached in order to make clear what project strings the budget transfer is for in the new FENIX system.

 

The addition of the Live Scan machine will allow the Sheriff’s Office to replace a machine that is at end-of-life.  Once the machines reach this point it becomes very expensive to maintain them or the company will no longer support any maintenance on them.

 

ALTERNATIVES

Not approving the budget transfer would result in the inability to draw down non-General fund revenues to cover Cal-ID RAN Board costs.  Not authorizing the addition of the Live Scan machine to the fixed asset list would prevent the Sheriff’s Office from replacing a Live Scan machine that is at the end of life.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Cal-ID RAN Board

 

CAO RECOMMENDATION

Approve as recommended.

 

FINANCIAL IMPACT

The proposed budget transfer and fixed asset addition result in no increase to Net County Cost.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Clerk of the Board will obtain the Chair's signature on the Budget Transfer and forward to the Auditor-Controller’s Office.

 

STRATEGIC PLAN COMPONENT

Public Safety

 

CONTACT

Undersheriff Randy Peshon