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File #: 18-0304    Version: 1
Type: Agenda Item Status: Approved
File created: 2/15/2018 In control: Board of Supervisors
On agenda: 3/20/2018 Final action: 3/20/2018
Title: Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Tree Mortality Project Phase III, Contract 2423, PW 17-31208: 1) Award the Contract to Joe Benigno Tree Service who submitted the lowest responsive, responsible bid of $244,593.00 the lowest responsive, responsible bidder; said bidder to be determined after the bid opening scheduled for March 7, 2018; 2) Approve and authorize the Chair to sign the Contract; and 3) Authorize the Department of Transportation Director to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: California Disaster Assistance Act Funds (75% - State) and General Fund (25% - Local).
Attachments: 1. A - Addendum No. 1, 2. B - Bid Summary, 3. Executed Agreement Tree Mortality Project Phase III
Related files: 16-1079, 16-0509, 18-0076, 16-0305, 18-0581, 18-0630
Title
Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Tree Mortality Project Phase III, Contract 2423, PW 17-31208:
1) Award the Contract to Joe Benigno Tree Service who submitted the lowest responsive, responsible bid of $244,593.00 the lowest responsive, responsible bidder; said bidder to be determined after the bid opening scheduled for March 7, 2018;
2) Approve and authorize the Chair to sign the Contract; and
3) Authorize the Department of Transportation Director to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: California Disaster Assistance Act Funds (75% - State) and General Fund (25% - Local).
Body
DEPARTMENT RECOMMENDATION
Award and Sign Contract with Lowest Responsive, Responsible Bidder:
On March 7, 2018, the Community Development Services, Department of Transportation (Transportation) opened bids for the Tree Mortality Project Phase III Project (Project). Four bids were received ranging from $244,593.00 to $469,989.00.

Transportation issued the All Bidders Letter on March 8, 2018, notifying bidders of the recommendation to the Board for award and initiating the five-day bid protest period. The bid protest period ended at 4:00 p.m. on Thursday, March 15, 2018 with no protests filed.

Joe Benigno Tree Service (JBTS) submitted the lowest responsive, responsible bid in the amount of $244,593.00. Transportation recommends award of the Construction Contract to JBTS who submitted the lowest responsive, responsible bid.

Authorize the Transportation Director to Sign Escrow Agreement:
Pursuant to Article 6, “Payment,” Transportation will retain five percent of the value of work done from each Contractor payment (excluding mobilization payments) as security for the fulfillment of the Contract. Alternatively, Public Contract Code Section 22300 p...

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