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File #: 18-0581    Version: 1
Type: Agenda Item Status: Approved
File created: 4/4/2018 In control: Board of Supervisors
On agenda: 4/10/2018 Final action: 4/10/2018
Title: Community Development Services, Department of Transportation recommending the Board retroactively approve, with a starting date of April 9, 2018, and authorize the Chair to execute the following contract change orders on the Tree Mortality Project Phase III, Contract 2423, PW 17-30218: 1) Contract Change Order 1, in the amount of $37,050, requiring that all limbs and slash are chipped and removed as the trees are felled instead of stacking the slash on site and having Cal Fire chip and remove the slash at a later date; and 2) Contract Change Order 2, with a not-to-exceed amount of $20,000, reducing the allowable road closure time in order to accommodate the bus schedule for Camino Union School District. FUNDING: California Disaster Assistance Act Funds (75% - State) and General Fund (25% - Local).
Attachments: 1. A - CCO 1 Chipping, 2. B - CCO 2 Shortened Closure, 3. Executed Contract Change Order 1, 4. Executed Contract Change Order 2
Related files: 18-0076, 18-0304, 18-0630
Title
Community Development Services, Department of Transportation recommending the Board retroactively approve, with a starting date of April 9, 2018, and authorize the Chair to execute the following contract change orders on the Tree Mortality Project Phase III, Contract 2423, PW 17-30218:
1) Contract Change Order 1, in the amount of $37,050, requiring that all limbs and slash are chipped and removed as the trees are felled instead of stacking the slash on site and having Cal Fire chip and remove the slash at a later date; and
2) Contract Change Order 2, with a not-to-exceed amount of $20,000, reducing the allowable road closure time in order to accommodate the bus schedule for Camino Union School District.

FUNDING: California Disaster Assistance Act Funds (75% - State) and General Fund (25% - Local).
Body
DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation) recommending the Board retroactively approve and authorize the Chair to execute the following contract change orders on the Tree Mortality Project Phase III (Project), Contract 2423, PW 17-30218:
1) Contract Change Order (CCO) 1, in the amount of $37,050, requiring that all limbs and slash are chipped and removed as the trees are felled instead of stacking the slash on site and having Cal Fire chip and remove the slash at a later date; and
2) CCO 2, with a not-to-exceed amount of $20,000, reducing the allowable road closure time in order to accommodate the bus schedule for Camino Union School District (CUSD).

DISCUSSION/BACKGROUND:
General
On March 7, 2018 Transportation opened bids for the Project. The low bid submitted by Joe Benigno Tree Service (JBTS) was $244,593.00. The Board awarded the Project to JBTS on March 20, 2018 (Item 22). JBTS will begin tree removal operations on April 9, 2018, in order for the change orders to be included the Board will need to approve this item

Contract Change Order 1
After the Project was awarded, JBTS ...

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