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File #: 18-0554    Version: 1
Type: Agenda Item Status: Approved
File created: 4/10/2018 In control: Board of Supervisors
On agenda: 5/8/2018 Final action: 5/8/2018
Title: Health and Human Services Agency (HHSA), recommending the Board: 1) Approve the continuation of eighteen (18) perpetual agreements as detailed in Attachment A; 2) Authorize the Purchasing Agent, or designee, to post contract change orders allocating funding for each perpetual agreement for an additional year, in order to process associated payments for Fiscal Year 2018 - 2019; 3) Find that, in accordance with County Ordinance Section 3.13.030, it is more economical and feasible to engage independent contractors for the various services provided via these perpetual agreements as noted in Attachment A; 4) Delegate authority to the HHSA Director to execute amendments, if any, to the perpetual agreements detailed in Attachment A as needed, including amendments that do not increase the maximum dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis; 5) Receive and file t...
Attachments: 1. A - List of Perpetual Agreements to continue, 2. B - List of terminated agreements HHSA, 3. C - List to be terminated HHSA
Related files: 13-0674, 21-0626, 19-0700
Title
Health and Human Services Agency (HHSA), recommending the Board:
1) Approve the continuation of eighteen (18) perpetual agreements as detailed in Attachment A;
2) Authorize the Purchasing Agent, or designee, to post contract change orders allocating funding for each perpetual agreement for an additional year, in order to process associated payments for Fiscal Year 2018 - 2019;
3) Find that, in accordance with County Ordinance Section 3.13.030, it is more economical and feasible to engage independent contractors for the various services provided via these perpetual agreements as noted in Attachment A;
4) Delegate authority to the HHSA Director to execute amendments, if any, to the perpetual agreements detailed in Attachment A as needed, including amendments that do not increase the maximum dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis;
5) Receive and file the list of terminated perpetual agreements detailed in Attachment B; and
6) Authorize the HHSA Director to terminate other perpetual agreements as appropriate, including but not limited to those listed in Attachment C, and notify the Board of such terminations on an annual basis.

FUNDING: Federal and State funds, or grants with the County share of cost or required match, if any, met with realignment or other Non-General Fund resources.
Body
DEPARTMENT RECOMMENDATION:
Board of Supervisors Policy C-17, Section 4.5, “Contract Term,” requires departments to obtain authorization from the Board of Supervisors, initially, and on an annual basis, to use any contract that does not have a stated agreement term.

In the past, departments recommended the Board authorize the Purchasing Agent to execute a blanket purchase order for each perpetual agreement, to ensure availability of funding for payments. Since the implementation of FENIX, each perpetual agreement must have a chan...

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