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Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Elks Club Drive Capital Overlay and Rehabilitation Project, Contract PW 18-31210, CIP 72192, Contract 2531:
1) Award the Construction Contract to West Coast Paving, Inc., who submitted the lowest responsive, responsible bid of $632,359;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval of the final Contract Documents by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.
FUNDING: Local Discretionary Road Funds. (100% - Local)
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DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On April 27, 2018, the Community Development Services, Department of Transportation (Transportation) opened bids for the Elks Club Drive Capital Overlay and Rehabilitation Project (Project). Four bids were received ranging from $632,359 to $863,423. West Coast Paving, Inc. was determined to be the lowest responsive, responsible bidder, with a bid of $632,359.00.
There was a minor irregularity with the bid submitted by West Coast Paving, Inc. (West Coast) where West Coast acknowledged Addendum No. 2, but did not line out and update the quantity for Bid Item No. 5. The Item Total for Bid Item No. 5, however, was reflective of the updated quantity in Addendum No. 2. Transportation is recommending the Board waive this minor irregularity and consider West Coast’s bid to be the lowest, responsive, and responsible bid. Transportation recommends awarding the Contract to the lowest, responsive, responsible bidder, West Coast Paving, Inc.
Transportation issued the All Bidders Letter on Friday, April 27, 2018, notifying bidders of the recommendation...
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