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File #: 18-0883    Version: 1
Type: Agenda Item Status: Approved
File created: 5/23/2018 In control: Board of Supervisors
On agenda: 6/12/2018 Final action: 6/12/2018
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board: 1) Approve and authorize the Purchasing Agent to sign Agreement 2727 with Aramark Uniform and Career Apparel, LLC in the amount of $50,000 with an effective date retroactive to March 1, 2018 through February 28, 2021 for the provision of laundry and linen services on an “as requested” basis to departments County-wide; and 2) Authorize the Purchasing Agent to execute Amendments which do not increase the maximum obligation or term of the Agreement. (Est. Time: 5 Min.) FUNDING: Various, based on Department utilization.
Attachments: 1. A - Agreement No. 2727
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Agreement 2727 with Aramark Uniform and Career Apparel, LLC in the amount of $50,000 with an effective date retroactive to March 1, 2018 through February 28, 2021 for the provision of laundry and linen services on an “as requested” basis to departments County-wide; and
2) Authorize the Purchasing Agent to execute Amendments which do not increase the maximum obligation or term of the Agreement. (Est. Time: 5 Min.)

FUNDING: Various, based on Department utilization.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts Division, recommending the Board:
1) Approve and authorize the Purchasing Agent to sign Agreement 2727 with Aramark Uniform and Career Apparel, LLC in the amount of $50,000 with an effective date retroactive to March 1, 2018 through February 28, 2021 for the provision of laundry and linen services on an “as requested” basis to departments County-wide; and
2) Authorize the Purchasing Agent to execute Amendments which do not increase the maximum obligation or term of the Agreement.

DISCUSSION / BACKGROUND
The County has been contracting with Aramark since approximately 2007. The main departments that use these services are Public Health, Fleet, and Transportation.

Regarding the retroactive nature of this Agreement, the Agreement was set to expire shortly after FENIX Go Live. Due to the initial workload increase after Go Live, the Agreement was inadvertently missed. As soon as the oversight was realized, the renewal process began. Due to the time required to compile and finalize the necessary contract and insurance documents, the Agreement wasn’t initially approved by Counsel until the beginning of April. The renewal was further delayed due to a last minute change requested by the vendor which required further negotiations and approval. Departments have been contin...

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