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File #: 18-0879    Version: 1
Type: Agenda Item Status: Approved
File created: 5/21/2018 In control: Board of Supervisors
On agenda: 6/26/2018 Final action: 6/26/2018
Title: Community Development Services, Department of Transportation, recommending the Board take the following actions pertaining to the 2017 Happy Valley Road Storm Damage Repair, Contract 2769, PW 17-31206, CIP 78724: 1) Award the Construction Contract to the lowest responsive, responsible bidder, Trinity River Construction, Inc.; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Local and State discretionary funding initially (100% Road Fund), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Attachments: 1. A - Bid Summary, 2. Executed Agreement 2769 Happy Valley Roas Storm Damage Repair
Related files: 18-0624, 17-0300, 19-0166
Title
Community Development Services, Department of Transportation, recommending the Board take the following actions pertaining to the 2017 Happy Valley Road Storm Damage Repair, Contract 2769, PW 17-31206, CIP 78724:
1) Award the Construction Contract to the lowest responsive, responsible bidder, Trinity River Construction, Inc.;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Local and State discretionary funding initially (100% Road Fund), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On June 7, 2018, Community Development Services, Department of Transportation (Transportation) opened bids for the 2017 Happy Valley Road Storm Damage Repair (Project), Capital Improvement Program (CIP) 78724. Two bids were received ranging from to $459,569.00 to $496,721.87.

Transportation issued the All Bidders Letter on June 11, 2018, notifying bidders of the recommendation to the Board for award and initiating the two-day bid protest period. The bid protest period ended at 5:00 p.m. on Wednesday, June 13, 2018 with no protests filed.

Trinity River Construction, Inc. (Trinity) submitted the lowest responsive, responsible bid in the amount of $459,569.00. Transportation recommends award of the Construction Contract to Trinity who submitted the lowest responsive, responsible bid.

Authorize the Director of Transportation (Director) to Sign Escrow Agreement:
Pursuant to Special Provisions Section 9-1...

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