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File #: 18-1357    Version: 1
Type: Agenda Item Status: Approved
File created: 8/28/2018 In control: Board of Supervisors
On agenda: 9/18/2018 Final action: 9/18/2018
Title: Community Development Services, Administration and Finance Division, recommending the Board authorize the Chair to sign the First Amendment to Joint Occupancy Agreement and Transfer Agreement between the Judicial Council of California and the County of El Dorado to update nomenclature and to amend the Exclusive-Use Areas to allow for an exchange of floor space within Building C. FUNDING: NA
Attachments: 1. A - Contract Routing Sheet 09-18-18, 2. B - First Amendment 09-18-18, 3. C - Joint Occupancy Agreement 09-18-18, 4. D - Transfer Agmt & Exhibits 09-18-18, 5. Executed Agreement First Amendment to Joint Occupancy Agreement
Related files: 08-1441
Title
Community Development Services, Administration and Finance Division, recommending the Board authorize the Chair to sign the First Amendment to Joint Occupancy Agreement and Transfer Agreement between the Judicial Council of California and the County of El Dorado to update nomenclature and to amend the Exclusive-Use Areas to allow for an exchange of floor space within Building C.

FUNDING: NA
Body
DISCUSSION / BACKGROUND
In 2008, responsibility for Court functions was transferred from counties to the State of California. The Joint Occupancy Agreement (JOA) and the Transfer Agreement (TA) between the Judicial Council of California (Judicial Council) and the County, which governs the shared use of Building C, were signed November 18, 2008. The JOA and the TA include definitions of Exclusive-Use Areas for both the Judicial Council and the County.

Since the JOA and TA were signed, the Judicial Council has developed a need for additional storage space within Building C and the County for locating additional staff within the Permit Center on the main floor of Building C. It was found to be advantageous for the Judicial Council and the County to exchange an equal amount of floor space within each entity’s Exclusive-Use Area to satisfy both needs.

The First Amendment to the JOA and TA also changes references in the JOA to the Judicial Council of California, Administrative Office of the Courts, now known as the Judicial Council of California.

ALTERNATIVES
The County could decline to incorporate the changes to the Exclusive-Use Areas, which would require the Judicial Council to find another location for storage of records, and would require the County to find alternate space to house staff serving customers of the Planning and Building Department in the Permit Center.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Risk Management, CAO Facilities, and Judicial Council of California

CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve ...

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