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File #: 18-1391    Version: 1
Type: Agenda Item Status: Approved
File created: 9/4/2018 In control: Board of Supervisors
On agenda: 9/25/2018 Final action: 9/25/2018
Title: Recorder-Clerk recommending the Board authorize the Chair to sign Memorandum of Understanding 3376 (384-M0610) with the California Department of Justice in the amount of $1,941 for Fiscal Year 2018-19 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder-Clerk continued secure use of electronic recording. FUNDING: ERDS Special Revenue Fund.
Attachments: 1. A - 18-1391 Blue Route Sheet, 2. B - 18-1391 DOJ ERDS ltr, 3. C - 18-1391 Contract 3376
Related files: 11-1083, 19-1441, 21-1547, 20-1317
Title
Recorder-Clerk recommending the Board authorize the Chair to sign Memorandum of Understanding 3376 (384-M0610) with the California Department of Justice in the amount of $1,941 for Fiscal Year 2018-19 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder-Clerk continued secure use of electronic recording.

FUNDING: ERDS Special Revenue Fund.
Body
DISCUSSION / BACKGROUND:
This perpetual Memorandum of Understanding #3376 with the California Department of Justice for continued Electronic Recording Delivery System (ERDS) oversight of regulations will replace prior perpetual agreement 384-M0610, which has been used by the County since 2005. County participation continues annually until either party (DOJ or the County) does not wish to continue the agreement. Fees are a pro-rata share of cost based upon the number of documents recorded annually. El Dorado County currently has an estimated 400 active submitters with a combination of title companies and lenders and many that have not yet been activated. Currently more than 60% of all recordings are completed through the electronic recording system.

Electronic recording has been implemented in many counties and El Dorado County began to E-record in June of 2013. Continuing the MOU with the Department of Justice will keep electronic recording safe and secure.

According to Procurement Policy 4.5 Departments must obtain authorization form the Board of Supervisors initially, and on an annual basis, to utilize any contract that does not have a stated contract term.

ALTERNATIVES:
If the County would like to continue electronic recording this payment is necessary to allow the California Department of Justice to provide oversight of electronic recording regulations.

OTHER DEPARTMENT / AGENCY INVOLVEMENT:
County Counsel

CAO RECOMMENDATION:
It is recommended that the Board approve this item.

Fiscal Impact
There is no Net County Cost associated wit...

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