Title
Human Resources Department recommending the Board approve and adopt the revisions to the following class specifications to comply with Internal Revenue Service Publication 1075: Assistant Director of Child Support Services/Chief Attorney, Director of Child Support Services, Fiscal Technician, Assistant Director of Health Services, Deputy Director, Deputy Public Guardian I/II, Fiscal Services Supervisor, Medical Office Assistant I/II, Program Assistant, Program Manager - Protective Services, Public Health Nurse I/II, Sr. Fiscal Assistant, and Supervising Deputy Public Guardian.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
In April 2018, the Board approved the new Board of Supervisors’ Policy E-9, Background Investigation Requirements for Individuals with Access to Federal Tax Information.
Changes in Internal Revenue Service (IRS) Publication 1075 require that employees, volunteers, contractors, subcontractors, or agents of the County of El Dorado (County) who have access to Federal Tax Information (FTI) complete a background investigation that includes a Federal Bureau of Investigation (FBI) Criminal Background Live Scan; a review of local law enforcement where the applicant lived, worked, or attended school within the previous five (5) years; and a comprehensive re-investigation at least every ten (10) years. Prospective employees who will be in positions that have access to FTI will be required to be investigated under these new requirements of IRS Publication 1075.
To comply with IRS Publication 1075, the Human Resources Department has revised the class specifications, which include positions that have access to FTI, to include the following language under the Working Condition section:
“As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every ten (10) years.”
When the Board adopted the policy, Human Resources anticipated the language on the class specifications to include the following:
“Some positions in this classification shall require a mandatory FBI background investigation in order to perform the required duties of the job and will be noted so in prospective job announcements”.
However, after further review, we believe the updated language provides more in-depth information for employees and potential job applicants.
Three of the class specifications have been previously approved and adopted by the Board through the Countywide classification study implementation. The revisions to the class specifications herein include the addition of the FTI language and may include some cosmetic formatting changes:
1. Assistant Director of Child Support Services - Chief Attorney
2. Director of Child Support Services
3. Fiscal Technician
The remaining 10 class specifications (listed below) will be brought to the Board in the near future with revisions consistent with the Countywide classification study methodology. However, herein, the revisions to the 10 class specifications include only the addition of the FTI language as well as formatting changes. No content changes were made with the exception of a technical correction to include correcting the title of Sr. Fiscal Technician from “Senior” to “Sr.”:
1. Assistant Director of Health Services
2. Deputy Director
3. Deputy Public Guardian I/II
4. Fiscal Services Supervisor
5. Medical Office Assistant I/II
6. Program Assistant
7. Program Manager - Protective Services
8. Public Health Nurse I/II
9. Sr. Fiscal Assistant
10. Supervising Deputy Public Guardian
ALTERNATIVES
The Board could choose not to adopt the revised class specifications to include the FTI language; however, doing so could put the County at risk of being out of compliance with the law.
OTHER BOARD ACTION
Legistar #: 18-0607, April 24, 2018
OTHER DEPARTMENT / AGENCY INVOLVEMENT
El Dorado County Employees’ Association (Local 1), and El Dorado County Managers’ Association
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
N/A
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Tameka Usher, Director of Human Resources