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File #: 18-1510    Version: 1
Type: Agenda Item Status: Approved
File created: 9/19/2018 In control: Board of Supervisors
On agenda: 10/30/2018 Final action: 10/30/2018
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following: 1) Make findings in accordance with Ordinance 3.13.030 that it is more feasible and economical to engage an outside contractor for the provision of routine monitoring, maintenance and repair services and on-call maintenance and emergency repair services for the access control systems at various County-operated facilities than to create new County job classifications and procure and maintain specialized equipment; and 2) Authorize the Purchasing Agent, or designee, to execute Amendment II to Agreement for Services 022-S1711 (FENIX 50) with Sonitrol of Sacramento, LLC to increase the total amount of said Agreement by $50,000 for a revised not-to-exceed amount of $350,000 with no change to the current three-year term. FUNDING: General and non-General Fund.
Attachments: 1. A - Approved Blue Route AMD II - 022-S1711 (FENIX #50), 2. B - Amendment II - 022-S1711 (FENIX #50)
Related files: 16-0540, 19-0324
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following:
1) Make findings in accordance with Ordinance 3.13.030 that it is more feasible and economical to engage an outside contractor for the provision of routine monitoring, maintenance and repair services and on-call maintenance and emergency repair services for the access control systems at various County-operated facilities than to create new County job classifications and procure and maintain specialized equipment; and
2) Authorize the Purchasing Agent, or designee, to execute Amendment II to Agreement for Services 022-S1711 (FENIX 50) with Sonitrol of Sacramento, LLC to increase the total amount of said Agreement by $50,000 for a revised not-to-exceed amount of $350,000 with no change to the current three-year term.

FUNDING: General and non-General Fund.
Body
DISCUSSION / BACKGROUND
Under this contract, the vendor performs regular monitoring and scheduled maintenance and repair services along with on-call maintenance and emergency repair services. It was estimated these services would be approximately $100,000 annually. However, due to the renovation of Buildings A/B and monitoring requirements for the trailers, the purchase of and upcoming renovations of the Sandy Way property in South Lake Tahoe for the Health and Human Services Agency, and other various access control and intrusion alarm equipment upgrades for various departments throughout the County, the previous estimate of annual services will fall short. The agreement is being amended to add an additional $50,000 for a revised not-to-exceed amount of $350,000 for these services through June 30, 2019.

The original contract was approved by the Board (Legistar #16-0540) on June 7, 2016 for a three (3) year term. Amendment I was executed by the Purchasing Agent on September 23, 2016 as the vendor changed their name from Teleconics Inc. doing business as Sonitrol of Sacramento to Sonitr...

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