Title
Library Department recommending the Board:
1) Approve and authorize the Chair to sign Amendment 2 to Agreement 071-F1711 with First 5 El Dorado to replace Section 2: Scope of Work, and to replace Attachments I Scope of Work; III Parent Registration Form; IV Progress Reports: Quarterly; and VI Family Survey; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 071-F1711, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: First 5 El Dorado Grant.
Body
DISCUSSION / BACKGROUND
Regularly scheduled family literacy programs are a fundamental core service at the Library. The libraries are working with partners funded by additional grant sources to provide prevention and early intervention services to families within libraries, and at community schools, and in other locations distant from a library location. First 5 El Dorado provides grant funding to the Library Department for early literacy programs and services for children ages 0-5 through Community Hubs at six libraries in the County. The original Agreement 071-F1711 was approved on June 28, 2016 (Agenda Item 16-0554).
Amendment 1 to Agreement 071-F1711 was approved on on June 20, 2017 (Agenda Item 16-0554, Version 2) to extend the term of the contract and increase the total amount of the contract. This Amendment provided funding for Early Childhood Literacy Specialists to provide family literacy programs at the library and at selected school sites, to train and assist child care providers at Family Child Care sites.
Amendment 2 updates the Scope of Work in addition to improving the forms, reports and surveys used in evaluating and tracking the progress of registered families, with no change to the term of the agreement or to the not-to-exceed amount.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
First 5 El Dorado Commission
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no change to the not-to-exceed amount associated with the Agreement. Funding is included in the Fiscal Year 2018-19 adopted budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Clerk of the Board to:
- Obtaining the Chair's signature on two originals,
- Return two signed originals to the Library, attn: Jeanne Amos
STRATEGIC PLAN COMPONENT
Healthy Communities
CONTACT
Jeanne Amos