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File #: 18-1540    Version: 1
Type: Agenda Item Status: Approved
File created: 9/26/2018 In control: Board of Supervisors
On agenda: 11/20/2018 Final action: 11/20/2018
Title: Community Development Services, Department of Transportation - Fleet Services Unit, recommending the Board consider the following: 1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.16, Section D; 2) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-23D for the acquisition of thirteen (13) 2019 Chevrolet Suburban Police Pursuit Vehicles for the Department of Transportation - Fleet Services Unit; and 3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $541,632 plus applicable delivery, fees and taxes (estimated at $41,333) for a one time purchase following Board approval. FUNDING: Fleet Services Fund and Rural Counties Funds.
Attachments: 1. A - Department Purchase Request, 2. B - State Contract #1-18-23-23 A-H, 3. C - Blue Route, 4. D - Vendor Quote, 5. E - CMA, 6. Public Comment Rcvd 11-19-18
Related files: 18-1332
Title
Community Development Services, Department of Transportation - Fleet Services Unit, recommending the Board consider the following:
1) Dispense with the formal bidding process in accordance with Purchasing Ordinance 3.12.16, Section D;
2) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-23-23D for the acquisition of thirteen (13) 2019 Chevrolet Suburban Police Pursuit Vehicles for the Department of Transportation - Fleet Services Unit; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $541,632 plus applicable delivery, fees and taxes (estimated at $41,333) for a one time purchase following Board approval.

FUNDING: Fleet Services Fund and Rural Counties Funds.
Body
DISCUSSION / BACKGROUND
At the request of the Department of Transportation - Fleet Services Unit, it is necessary to replace thirteen (13) Sheriff Police Pursuit Vehicles due to nine (9) reaching targeted mileage, two (2) accident replacements and two (2) new additional vehicles in the Sheriff Department budget for capital transfer to Fleet. The Procurement and Contracts Division issued a comparative market analysis comparing dealer pricing against State of California #1-18-23-23D pricing for the acquisition of vehicles that meet the needs of El Dorado County. Comparative market analysis was sent to four Chevrolet dealerships who had previously responded to county vehicle bids, one response was received. There are no local Chevrolet dealerships.

The replacement of fleet vehicles is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in which the vehicle could not be repaired. All vehicle replacements are in accordance with the revised Vehicle Standards approved by the Board of Supervisors on April 5, 2011 (Legislative File #11-0178).

The request for purchasing specific fl...

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