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File #: 18-1766    Version: 1
Type: Agenda Item Status: Approved
File created: 11/2/2018 In control: Board of Supervisors
On agenda: 11/20/2018 Final action: 11/20/2018
Title: Human Resources Department recommending the Board consider the following: 1) Award Request for Proposal 19-961-007 to the successful proposer, Occu-Med; 2) Authorize the Risk Manager to negotiate an Agreement with Occu-Med, in an amount not to exceed $237,600 for the period of January 1, 2019 through December 31, 2020 to provide occupational health services, specifically in the areas of pre-employment (post offer) physical examinations, non-DOT reasonable suspicion testing, and fitness-for-duty evaluations and examinations upon request; and 3) Authorize the Purchasing Agent to execute the agreement contingent upon approval by County Counsel and Risk Management. FUNDING: Risk Management Internal Services Fund.
Attachments: 1. A - RFP No. 19-961-007
Related files: 20-1538
Title
Human Resources Department recommending the Board consider the following:
1) Award Request for Proposal 19-961-007 to the successful proposer, Occu-Med;
2) Authorize the Risk Manager to negotiate an Agreement with Occu-Med, in an amount not to exceed $237,600 for the period of January 1, 2019 through December 31, 2020 to provide occupational health services, specifically in the areas of pre-employment (post offer) physical examinations, non-DOT reasonable suspicion testing, and fitness-for-duty evaluations and examinations upon request; and
3) Authorize the Purchasing Agent to execute the agreement contingent upon approval by County Counsel and Risk Management.

FUNDING: Risk Management Internal Services Fund.
Body
DISCUSSION / BACKGROUND
A Request for Proposal (RFP) was initiated by the County and proposals were received by Occu-Med, Mercy Medical Group, and The Permanente Medical Group, Inc. Reviews of the proposals were completed in October 2018. Based on reviews of the proposals, Occu-Med was selected as the successful proposer.

With the approval of the agreement for services with Occu-Med, the County will be able to better serve out-of-area candidates, including candidates in the Tahoe basin, which will reduce the time it takes to onboard for positions that require exams, screening, and/or vaccinations. The County will also be able to better facilitate supplemental medical exams and provide pre-employment drug screening for positions covered by State Department of Transportation laws. All results are kept in-house by Occu-Med, so no Protected Health Information (PHI) is submitted to the County.

ALTERNATIVES
The Board could choose to not award the RFP to Occu-Med, causing a new RFP process and/or further continuation of the existing contract with the Permanente Medical Group.

PRIOR BOARD ACTION
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts

CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve th...

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