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File #: 18-1525    Version: 1
Type: Agenda Item Status: Approved
File created: 9/21/2018 In control: Board of Supervisors
On agenda: 1/8/2019 Final action: 1/8/2019
Title: Department of Transportation, recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with MKD Construction, Inc., for the Lakeview Drive Road Repair Project, Contract PW 18-31215, CIP 78722, Contract 2752; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services to obtain reimbursement of up to 93.75% (Local, State, and Federal).
Attachments: 1. A - Notice of Acceptance, 2. Recorded Notice of Acceptance
Related files: 17-0615, 18-0866, 18-0102, 18-0409
Title
Department of Transportation, recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with MKD Construction, Inc., for the Lakeview Drive Road Repair Project, Contract PW 18-31215, CIP 78722, Contract 2752; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services to obtain reimbursement of up to 93.75% (Local, State, and Federal).

Body
DISCUSSION / BACKGROUND
The contract for the Lakeview Drive Road Repair Project (Project) was approved by the Board on August 14, 2018 (Item 20). All roadway repairs were completed by October 10, 2018. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 278,669.00
Contract Item Cost $ 296,533.50
Contract Change Order Cost $ 0.00
Total Direct Construction Cost $ 296,533.50
Direct Construction Budget $ 320,468.00

There were no Contract Change Orders on this project.

The final costs listed are estimates. The Department of Transportation (Transportation) will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make m...

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