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File #: 18-1707    Version: 1
Type: Agenda Item Status: Approved
File created: 10/25/2018 In control: Board of Supervisors
On agenda: 1/8/2019 Final action: 1/8/2019
Title: Department of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for on-call materials testing services; and 2) Approve and authorize the Chair to sign Agreement for Services 3498 with Geocon Consultants, Inc. to provide on-call materials testing services in the not-to-exceed amount of $110,000 for a period beginning upon execution and expiring three years thereafter. FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.
Attachments: 1. A - Counsel Approval, 2. B - Agreement 3498, 3. Executed Agreement 3498
Title
Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for on-call materials testing services; and
2) Approve and authorize the Chair to sign Agreement for Services 3498 with Geocon Consultants, Inc. to provide on-call materials testing services in the not-to-exceed amount of $110,000 for a period beginning upon execution and expiring three years thereafter.

FUNDING: Various funding sources as detailed in the Department of Transportation’s Capital Improvement Program, including federal, state, and local funding.
Body
DISCUSSION / BACKGROUND
In October 2018, Department of Transportation (Transportation) issued an informal Request for Proposal (RFP) for on-call materials testing services. Transportation has a materials testing lab that can perform the majority of the testing needed for construction projects; however, there are some specialized tests which they cannot perform and must be sent out to a consultant. Three (3) proposals were received and evaluated and Geocon Consultants, Inc. was selected as the most qualified firm.

Transportation recommends the Board make findings in accordance with Section 3.13.030 of the El Dorado County Ordinance that it is more economical and feasible to engage an independent contractor for on-call materials testing services because there are specialty skills and equipment required for the work to be performed under this agreement which are not sufficient to warrant the addition of permanent staff or the purchase of expensive equipment.

The El Dorado County Employees Association (Local #1) was informed of the proposed Agreement.

ALTERNATIVES
The Board could choose to not approve the agreement. Transportation would make changes as requested and return to the Board for approval.

PRIOR BOARD ACTION
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk M...

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