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File #: 18-1847    Version: 1
Type: Agenda Item Status: Approved
File created: 11/20/2018 In control: Board of Supervisors
On agenda: 1/15/2019 Final action: 1/15/2019
Title: Library Department recommending the Board: 1) Approve and Authorize the Chair to sign Agreement 3593 for library software license and maintenance services with Sirsi Corporation for a term of five years, ending January 2024, at a total cost of $341,619.21; and 2) Terminate Agreement 178-S1411/350 upon approval of Agreement 3593. FUNDING: General Fund and Library Taxes.
Attachments: 1. A - Sirsi 2018 5 Year Master Agmt.pdf, 2. B - Blue Route.Sirsi.pdf
Related files: 09-0918, 13-0984, 18-0890, 18-1504
Title
Library Department recommending the Board:
1) Approve and Authorize the Chair to sign Agreement 3593 for library software license and maintenance services with Sirsi Corporation for a term of five years, ending January 2024, at a total cost of $341,619.21; and
2) Terminate Agreement 178-S1411/350 upon approval of Agreement 3593.

FUNDING: General Fund and Library Taxes.
Body
DISCUSSION / BACKGROUND
The Library has contracted with Sirsi Corporation since 2002 to provide software licenses, subscriptions and maintenance for library operations. Sirsi software is used to register patrons, check in and out items, place holds, pay fines, and provide a public facing catalog of all items, integration of acquisitions and the services of third-party vendors.

The current agreement renews automatically each year on January 1. The new agreement is for a five-year term providing a discount in price for the services provided. The new agreement also adds new services and products including a multi-functional mobile app, a robust Analytics program to assist in analyzing the use of library materials, and improved catalog function.

The cost of Sirsi subscription products and services in 2018 was $58,254. Agreement 3593 adds new products and services at the cost of $17,589 to a revised cost of existing products of $50,432 for a first year cost of $68,021. Annual maintenance is capped at 1.9% increase each year in years three to five. The first two years have no increase in maintenance. Total cost of the agreement is $341,619 over five years, averaging $68,324 per year for the five year term of the agreement.

ALTERNATIVES
The Board could choose to not approve the new agreement, and agreement 178-S1411/350 would remain in effect.

PRIOR BOARD ACTION
Legistar Item 18-1504, approved 10/30/2018
Legistar Item 18-0890, approved 6/12/2018
Legistar Item 13-0984, approved 9/23/2014
Legistar Item 13-0984, approved 12/10/2013
Legistar Item 09-0918, approved 8/18/2009

OTHER D...

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