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File #: 19-0515    Version: 1
Type: Agenda Item Status: Approved
File created: 3/21/2019 In control: Board of Supervisors
On agenda: 6/4/2019 Final action: 6/4/2019
Title: Health and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 862 (456-S1411) with Summitview Child and Family Services, Inc. for the provision of adult residential treatment services at a licensed Adult Residential Facility, extending the term one year for a total term from May 13, 2014 through June 30, 2020, and increasing the maximum obligation by $711,724 for a new maximum contractual obligation of $4,390,324; 2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Summitview Child and Family Services, Inc. for services provided under this Agreement 862 (456-S1411), because the County does not possess the facilities nor the staff to perform the work; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 862 (456-S1411), including amendments which do not increase the maximum dollar a...
Attachments: 1. A - Approved CRS Summitview Child & Family, 862 A1, 2. B - Summitview Child & Family 862 A1, 3. C - Summitview Child & Family 862, 4. Executed Amendment I to Agreement for Services #862
Related files: 17-0551, 14-0446, 20-0474, 21-1666, 21-0238, 21-0410, 22-0263

Title

Health and Human Services Agency recommending the Board:

1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 862 (456-S1411) with Summitview Child and Family Services, Inc. for the provision of adult residential treatment services at a licensed Adult Residential Facility, extending the term one year for a total term from May 13, 2014 through June 30, 2020, and increasing the maximum obligation by $711,724 for a new maximum contractual obligation of $4,390,324;

2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Summitview Child and Family Services, Inc. for services provided under this Agreement 862 (456-S1411), because the County does not possess the facilities nor the staff to perform the work; and

3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 862 (456-S1411), including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

 

FUNDING:   100% State Funding - Mental Health Services Act.

Body

DISCUSSION / BACKGROUND:

In 2004, California voters passed Proposition 63, the Mental Health Services Act (MHSA), which designates funds to provide a broad continuum of services, including community services and supports, prevention and early intervention services, capital facilities and technology, innovation projects, and workforce training.  MHSA requires county mental health programs to develop Program and Expenditure Plans every three fiscal years.  On June 20, 2017, the Board adopted El Dorado County’s MHSA Three-Year Program and Expenditure Plan covering fiscal years 2017-18 through 2019-20 (File ID:  17-0551, Agenda Item No. 33). 

 

Community Services and Supports (CSS) is one of the several components of the County’s MHSA Three-Year Plan that addresses the community’s mental health needs.  Adult Full Service Partnership (FSP) is a project of CSS, and to implement the project, the County contracts with Summitview Child and Family Services, Inc. (SVCFS) in Agreement 862 (File ID:  14-0446, Agenda Item No. 31) for the provision of residential treatment services provided at a licensed Residential Adult Facility.

 

This Agreement with SVCFS is due to expire on June 30, 2019; however, the Adult FSP project is being continued through the final fiscal year of the County’s MHSA Three-Year Plan, ending June 30, 2020.  Therefore, Amendment 1 increases the maximum obligation, and extends the term through June 30, 2020 to align with the end date of the current MHSA Three-Year Plan.

 

In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services.   HHSA has documentation on file that such a review was performed for Agreement 862 with SVCFS.

 

ALTERNATIVES:

Should the Board decline to approve this recommendation, HHSA would continue to provide the services through existing out-of-county contracts.  However, locating available beds and moving clients out-of-county would take time, disrupting the continuity of services received by SVCFS clients.

 

PRIOR BOARD ACTION:

1) 05/13/14, 14-0446, HHSA Summitview Child and Family Services 456-S1411

2) 06/20/17, 17-0551, HHSA MHSA Plan

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT:

Approved by County Counsel, Human Resources, Risk Management, and Procurement and Contracts.

 

CAO RECOMMENDATION:

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT:

This Amendment will extend the existing Agreement, which continues to be funded with MHSA funding.  There is no net County cost associated with this Amendment, and appropriate funds have been included in the budget for fiscal year 2018-19 and will continue to be budgeted for the remainder of the Agreement.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) Clerk of the Board to obtain signature of Chair on two (2) original Amendments 1 to Agreements for Services 862 (456-S1411).

2) Clerk of the Board to return one (1) fully executed Amendment to the HHSA Contracts Unit at 3057 Briw Road.

 

STRATEGIC PLAN COMPONENT:

County Strategic Plan, Healthy Communities goal, Objective 1:  “Protect against adverse outcomes among children, adults, and senior citizens.”

 

CONTACT

Don Semon, Director