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File #: 19-0228    Version: 1
Type: Agenda Item Status: Approved
File created: 2/6/2019 In control: Board of Supervisors
On agenda: 6/11/2019 Final action: 6/11/2019
Title: Approve the following for the Chief Administrative Office, Parks Division for the ELEL 20 Latrobe Road project: 1) Authorize the Department of Transportation to move forward with obtaining a time extension from the Federal Emergency Management Agency (FEMA); 2) Approve a budget transfer for Fiscal Year 2018-19 in the amount of $91,432, allocating $91,432 in FEMA funding to the Department of Transportation; 3) Approve the use of $45,000 in funding from the savings in parks projects in the Accumulative Capital Outlay Fund for fiscal year 2018-19 to be used as the County's match; and 4) Approve the Parks Division requesting $25,000 from the Sacramento Placerville Transportation Corridor Joint Powers Authority to assist in project funding. (Est. Time: 5 Min.) FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement....
Attachments: 1. A - Latrobe CIP Projected Costs, 2. B - Latrobe Budget Transfer, 3. Executed Budget Transfer, 4. CAO Budget Transfer Memo BOS Rcvd 7-22-19
Related files: 19-0998
Title
Approve the following for the Chief Administrative Office, Parks Division for the ELEL 20 Latrobe Road project:
1) Authorize the Department of Transportation to move forward with obtaining a time extension from the Federal Emergency Management Agency (FEMA);
2) Approve a budget transfer for Fiscal Year 2018-19 in the amount of $91,432, allocating $91,432 in FEMA funding to the Department of Transportation;
3) Approve the use of $45,000 in funding from the savings in parks projects in the Accumulative Capital Outlay Fund for fiscal year 2018-19 to be used as the County's match; and
4) Approve the Parks Division requesting $25,000 from the Sacramento Placerville Transportation Corridor Joint Powers Authority to assist in project funding. (Est. Time: 5 Min.)

FUNDING: Local and state discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Body
DISCUSSION / BACKGROUND
The storm event of January 3, 2017 to January 12, 2017 resulted in high stream flows in the steams running adjacent to, and crossing over the historic railroad system southwest of Latrobe Road.

Staff received the damage description and dimensions with a design and cost estimate on May 24, 2017. On September 13, 2017, the estimate, scope of work and mitigation proposal from FEMA was given to the Parks Division and Facilities Division. Parks and Facilities staff discussed the project with Department of Transportation (DOT) as they have extensive experience working with FEMA.

A time extension and the increased scope of work to include technical studies was approved on July 27, 2018, however, DOT staff determined the proper forms and direction were not provided by FEMA. DOT staff is currently working closely with Cal OES to prepare a new project scope and cost estimate.

Estimated funding to be approved:
Obligated...

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