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File #: 19-0816    Version: 1
Type: Agenda Item Status: Approved
File created: 5/13/2019 In control: Board of Supervisors
On agenda: 6/11/2019 Final action: 6/11/2019
Title: Department of Transportation recommending the Board approve the following: 1) Award Bid 19-405-073 for the purchase of Bulk Lubricants to the low qualified bidder, Flyers Energy, LLC of South Lake Tahoe, CA; 2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $240,000 for a thirty-six (36) month award period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund (100% Local) and Fleet Internal Service Fund (Charges to County Departments with Mixed Funding).
Attachments: 1. A - Bid Evaluation 19-405-073 Bulk Lubricants
Related files: 17-0562

Title

Department of Transportation recommending the Board approve the following:

1) Award Bid 19-405-073 for the purchase of Bulk Lubricants to the low qualified bidder, Flyers Energy, LLC of South Lake Tahoe, CA;

2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $240,000 for a thirty-six (36) month award period following Board approval; and

3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

 

FUNDING: Road Fund (100% Local) and Fleet Internal Service Fund (Charges to County Departments with Mixed Funding).

Body

DISCUSSION / BACKGROUND

At the request of the Department of Transportation, the Chief Administrative Office, Procurement and Contracts Division, issued an Invitation to Bid for Bulk Lubricants for use in maintaining County vehicles and equipment by staff. 

 

Nineteen (19) Bid Notification Letters were mailed, two (2) to local vendors.  Three (3) qualified responses were received, two (2) from local vendors.  The lowest qualified bidder is: Flyers Energy, LLC. of South Lake Tahoe, CA.  An evaluation spreadsheet is attached for review.

 

ALTERNATIVES

N/A

 

PRIOR BOARD ACTION

06/06/2017, Agenda #17-0562, Approve Bid #17-405-053

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Chief Administrative Office

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

No change to Net County Cost.  Funding is available within the Department of Transportation budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Rafael Martinez, Department of Transportation

Michele Weimer, Procurement & Contracts Manager