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File #: 19-0821    Version: 1
Type: Agenda Item Status: Approved
File created: 5/13/2019 In control: Board of Supervisors
On agenda: 6/11/2019 Final action: 6/11/2019
Title: County Counsel recommending the Board: 1) Approve Agreement 4023 with West Publishing Corporation for access to On-Line Legal Publications/Research; 2) Authorize the Purchasing Agent to sign Agreement 4023 with West Publishing Corporation which shall be effective July 1, 2019 - June 30, 2022. The total estimated cost for the three year period is $127,043. FUNDING: General Fund
Attachments: 1. A - WEST Blue Route 2019, 2. B - WEST Online Agmt 4023.pdf
Related files: 16-0548, 13-0770

Title

County Counsel recommending the Board:

1) Approve Agreement 4023 with West Publishing Corporation for access to On-Line Legal Publications/Research;

2) Authorize the Purchasing Agent to sign Agreement 4023 with West Publishing Corporation which shall be effective July 1, 2019 - June 30, 2022.  The total estimated cost for the three year period is $127,043.

 

FUNDING:  General Fund

...Body

DISCUSSION / BACKGROUND

West Publishing Corporation provides on-line legal databases which contain a variety of legal publications, treatises, legal resources, and case law.  Access to these resources is necessary for the County Counsel's office to be able to provide legal advice to the County and its departments.  The County Counsel's office has been using comparable services either through West or Lexis Nexis since the late 1980's.  This agreement is a three year term, which will realize the greatest long term savings for County Counsel.

 

ALTERNATIVES

The Board could not authorize this agreement, and it would impede the ability of County Counsel to provide legal advice to the County and its departments.

 

PRIOR BOARD ACTION

Previous agreements were approved by prior Boards on May 13, 2016 Legistar File ID 16-0548 and on June 18, 2013 Legistar File ID 13-0770.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

The cost of Agreement 4023 is $40,299 for Fiscal Year 2019-2020, which is included in County Counsel's FY 2019 - 20 Recommended Budget.  The service will have a 5% increase in fiscal years 2020-2021 and 2021-2022.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Please authorize Purchasing Agent to sign the Agreement 4023 with West Publishing Agreement and forward a copy to Department for further processing.

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

David A. Livingston, County Counsel