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File #: 19-1101    Version: 1
Type: Agenda Item Status: Approved
File created: 7/11/2019 In control: Board of Supervisors
On agenda: 7/23/2019 Final action: 7/23/2019
Title: Chief Administrative Office recommending the Board: 1) Approve and authorize the Chair to sign a multiparty software license agreement 3959 with EMSystems, LLC. and the County of Amador, for the use of EMResource software, with an effective date retroactive to July 1, 2018 that continues until terminated by one of the parties, and a first year cost for the County of El Dorado of $7,559.48, that may increase up to 2% annually; 2) Authorize the Health and Human Services Agency to terminate perpetual agreement 404-M0810 with San Joaquin County effective upon execution of agreement 3959; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 3959, including amendments which do not increase the maximum dollar amount, and contingent upon approval by County Counsel and Risk Management. (Est. Time: 10 Min.) FUNDING: 86% Federal, 14% other governmental agencies.
Attachments: 1. A - Contract and Blue, 2. Executed EMSystems Agreement 3959
Related files: 08-0014, 20-1279
Title
Chief Administrative Office recommending the Board:
1) Approve and authorize the Chair to sign a multiparty software license agreement 3959 with EMSystems, LLC. and the County of Amador, for the use of EMResource software, with an effective date retroactive to July 1, 2018 that continues until terminated by one of the parties, and a first year cost for the County of El Dorado of $7,559.48, that may increase up to 2% annually;
2) Authorize the Health and Human Services Agency to terminate perpetual agreement 404-M0810 with San Joaquin County effective upon execution of agreement 3959; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement 3959, including amendments which do not increase the maximum dollar amount, and contingent upon approval by County Counsel and Risk Management. (Est. Time: 10 Min.)

FUNDING: 86% Federal, 14% other governmental agencies.
Body
DISCUSSION / BACKGROUND:
The Emergency Preparedness Program (Program) uses EMResource software (a web-based product) on a daily basis to monitor the status of hospital emergency rooms, and other emergency medical services (EMS) resources (air ambulances, etc.) for availability in the event of a disaster. It is also intended to be used during large-scale EMS incidents to monitor availability/capacity and manage triaging of a large number of patients based on emergency room capacity and/or availability of specialized hospital services. Multiple counties in Northern California use EMResource software to monitor availability/capacity of resources.

Previously, the County of San Joaquin provided access to the EMResource software for multiple counties including El Dorado and was available via perpetual Agreement 404-M0810. In June of 2018, San Joaquin County notified counties that they would no longer act as the fiscal intermediary for EMResource software, and that counties would need to work with EMSystems to develop agreements.

Upon notification of Sa...

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