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File #: 19-1197    Version: 1
Type: Agenda Item Status: Approved
File created: 8/1/2019 In control: Board of Supervisors
On agenda: 8/27/2019 Final action: 8/27/2019
Title: Department of Transportation recommending the Board consider the following pertaining to the Tree Mortality Project Phase IV, Contract 3688: 1) Award the Contract to Joe Benigno Tree Service, Inc., who was the lowest, responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Contract, subject to review and approval by County Counsel and Risk Management; 3) Authorize the Department of Transportation Director to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and 4) Approve and authorize the Chair to sign a Direct staff to return with a Budget Transfer adjusting the budget for Fiscal Year 2019-2020 to allow for a General Fund contribution of $57,719.34 from the General Fund Contingency to allow for the award of all the subject project’s bid schedules (4/5 vote required for recommendation 4). based on the Board's decision on award of contract. (Est...
Attachments: 1. A - Road Closure Authorization, 2. B - Addendum No. 1, 3. C - Bid Summary No EE, 4. D - Budget Transfer BOS Rcvd 8-27-19, 5. Executed Budget Transfer, 6. Executed Agreement 3688
Related files: 16-0305, 17-0402, 16-0509, 16-1079, 19-1003, 19-1398
Title
Department of Transportation recommending the Board consider the following pertaining to the Tree Mortality Project Phase IV, Contract 3688:
1) Award the Contract to Joe Benigno Tree Service, Inc., who was the lowest, responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Contract, subject to review and approval by County Counsel and Risk Management;
3) Authorize the Department of Transportation Director to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and
4) Approve and authorize the Chair to sign a Direct staff to return with a Budget Transfer adjusting the budget for Fiscal Year 2019-2020 to allow for a General Fund contribution of $57,719.34 from the General Fund Contingency to allow for the award of all the subject project’s bid schedules (4/5 vote required for recommendation 4). based on the Board's decision on award of contract. (Est. Time: 15 Min.)

FUNDING: California Disaster Assistance Act Funds (75% - State), CAL FIRE Grant (17% - State), and General Fund (8% - Local).
Body
DEPARTMENT RECOMMENDATION
Award and Sign Contract with Lowest Responsive, Responsible Bidder:
On Friday, August 16, 2019 at 2:00 p.m. Department of Transportation (Transportation) opened bids for the Tree Mortality Project Phase IV (Project). Two bids were received ranging from $631,465.00 to $787,900.00.

On July 23, 2019 (Item 21), the Board approved advertisement for bids for this fourth phase of the Tree Mortality Project, and directed staff to prepare an advertising package, utilizing multiplying bid schedules and return to the Board for consideration for award after the bids are opened. This Project was advertised and has been bid with a Base Bid for the highest priority trees for removal, and six (6) Additive Alternative bid schedules (Schedules A through G). Any combination of Base Bid plus Additive Alternative bid sch...

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