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Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 4153 with Pro-Line Cleaning Services, Inc. for the provision of selected janitorial services for the Diamond Springs Mental Health offices located at 768 Pleasant Valley Road, for the term October 1, 2019 through September 30, 2022, with a maximum obligation of $90,000 for the term of the Agreement;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Pro-Line Cleaning Services, Inc. for janitorial services provided under this Agreement 4153 because the location is remote from available County employee resources; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4153, including amendments thereto which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 41% MHSA, 25% Federal, 17% Realignment, 15% Public Guardian, 2% State.
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DISCUSSION / BACKGROUND:
The Mental Health building is located in Diamond Springs and is not maintained by County janitorial staff, necessitating an agreement with an outside vendor for these services. HHSA has maintained a contractual relationship with Pro-Line since 2007 for janitorial services, with satisfactory performance during that time. The most recent Agreement for services for this location is 052-S1710 (FENIX 109), expiring September 30, 2019.
Government Code Section 31000 requires that prior to contracting for janitorial services the Board must find that the site receiving said services is remote from available County employee resources and that the County's economic interests are served by such a contract rather than by paying additional travel and subsistence expenses to existing County employees. Working with the Chief Administrative Office, Facilities Division, HHSA...
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