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File #: 19-1525    Version: 1
Type: Agenda Item Status: Approved
File created: 10/7/2019 In control: Board of Supervisors
On agenda: 11/19/2019 Final action: 11/19/2019
Title: Elections Department recommending the Board consider the following: 1) Approve and authorize the Registrar of Voters to sign the "Voting System Replacement Agreement" 18G30109 Amendment 01 with the State of California, thereby increasing the State contribution to fund Vote Center implementation from $757,000 to $1,245,210 and changing the county match requirement from 1:1 to 3:1; 2) Approve and authorize a budget amendment to increase revenue by $448,210 and appropriations by $1,556,515 in the Elections Department for Fiscal Year 2019-20 Budget, reduce appropriations in the ACO Fund by $1,514,000 and decrease the General Fund impact from $757,000 to $311,305, to transfer the Vote Center system and implementation budget from the ACO fund to the Elections Department, to simplify and streamline the purchasing and accounts payable process; 3) Approve the addition of line items as described on attachment B for the purchase of new vote system equipment related to the implementation of Vote C...
Attachments: 1. A - Amended Agreement 11-19-19, 2. B - Attachment B 11-19-19, 3. C - Blue Route 11-19-19, 4. D - Budget Transfer 11-19-19, 5. Executed Budget Transfer
Related files: 19-0250, 22-0626, 20-0317
Title
Elections Department recommending the Board consider the following:
1) Approve and authorize the Registrar of Voters to sign the "Voting System Replacement Agreement" 18G30109 Amendment 01 with the State of California, thereby increasing the State contribution to fund Vote Center implementation from $757,000 to $1,245,210 and changing the county match requirement from 1:1 to 3:1;
2) Approve and authorize a budget amendment to increase revenue by $448,210 and appropriations by $1,556,515 in the Elections Department for Fiscal Year 2019-20 Budget, reduce appropriations in the ACO Fund by $1,514,000 and decrease the General Fund impact from $757,000 to $311,305, to transfer the Vote Center system and implementation budget from the ACO fund to the Elections Department, to simplify and streamline the purchasing and accounts payable process;
3) Approve the addition of line items as described on attachment B for the purchase of new vote system equipment related to the implementation of Vote Centers to the FY 2019-20 Fixed Asset List for a total of $409,742; and
4) Approve and authorize the CAO to approve adjustments to the Elections Department fixed asset list to transfer dollars among fixed asset orgs that do not increase the total fixed asset amount for the Vote Center project. (4/5 Vote required to approve the budget amendment, due to increase in total project appropriations)

FUNDING: State Funding with a 3:1 County match.
Body
DISCUSSION / BACKGROUND
In March 2019 the County Board of Supervisors approved the matching funding needed to be reimbursed from the state for replacement of the County’s voting system and other equipment needed to transition to vote centers and ensure the Elections Department is able to conduct elections efficiently and securely going forward (Legislative File 19-0250). That funding was based on the State’s requirement that reimbursement would be made on a dollar per dollar basis. For every dollar the County spends, the State will ...

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