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File #: 19-1119    Version: 1
Type: Agenda Item Status: Approved
File created: 7/15/2019 In control: Board of Supervisors
On agenda: 1/7/2020 Final action: 1/7/2020
Title: Department of Transportation recommending the Board: 1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is more economical and feasible to engage an independent contractor for on-call environmental review services; 2) Approve and authorize the Chair to sign Agreement for Services 4201 with Ascent Environmental, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed environmental review services for the West Slope; 3) Approve and authorize the Chair to sign Agreement for Services 4203 with Helix Environmental Planning, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed environmental review services for the West Slope; and 4) Approve and authorize the Chair to sign Agreement for Services 4403 with Sycamore Environmen...
Attachments: 1. A - Approved Contract Routing Sheets, 2. B - Ascent Environmental Agreement 4201, 3. C - Helix Environmental Agreement 4203, 4. D - Sycamore Environmental Agreement 4403, 5. Executed Agreement 4403, 6. Executed Agreement 4201, 7. Executed Agreement 4203
Title
Department of Transportation recommending the Board:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is more economical and feasible to engage an independent contractor for on-call environmental review services;
2) Approve and authorize the Chair to sign Agreement for Services 4201 with Ascent Environmental, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed environmental review services for the West Slope;
3) Approve and authorize the Chair to sign Agreement for Services 4203 with Helix Environmental Planning, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed environmental review services for the West Slope; and
4) Approve and authorize the Chair to sign Agreement for Services 4403 with Sycamore Environmental Consultants, Inc. in the not-to-exceed amount of $300,000, for a term to become effective upon execution by both parties and expiring three years thereafter, to provide as-needed environmental review services for the West Slope.

FUNDING: Various Capital Improvement Program and other funding sources that fund Department of Transportation projects. (Local, State, and Federal Funds)
Body
DISCUSSION / BACKGROUND
On February 5, 2019, at the request of the Department of Transportation (Transportation), the Procurement and Contracts Division of the Chief Administrative Office issued a Request for Proposals (RFP) for on-call environmental review services. Transportation evaluated the need for services based on upcoming projects in the Capital Improvement Program (CIP) and decided to issue a total of three (3) on-call agreements (Agreements) for services on the West Slope area of the County.

Twenty (20) proposals were received. A panel evaluated and ranked the proposals based ...

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