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File #: 19-1877    Version: 1
Type: Agenda Item Status: Approved
File created: 12/18/2019 In control: Board of Supervisors
On agenda: 1/28/2020 Final action: 1/28/2020
Title: Chief Administrative Office, Parks Division, recommending the Board approve and authorize the Chair to sign Amendment II to Agreement for Services 2072 (Number 3947 in FENIX) with Helix Environmental Planning, Inc. to extend the term of the agreement to December 31, 2021 for continued regulatory consulting services for the permitting of the Sacramento Placerville Transportation Corridor and El Dorado Natural Trail with no change to the scope or total amount. FUNDING: Accumulative Capital Outlay Fund.
Attachments: 1. A - Approved Blue Route 2072 Amd II, 2. B - Helix Agreement 2072 Amd II, 3. C - Original Agreement and Amendment I, 4. Executed Amendment II to Agreemnet to Services 2072
Related files: 18-0180, 19-0812

Title

Chief Administrative Office, Parks Division, recommending the Board approve and authorize the Chair to sign Amendment II to Agreement for Services 2072 (Number 3947 in FENIX) with Helix Environmental Planning, Inc. to extend the term of the agreement to December 31, 2021 for continued regulatory consulting services for the permitting of the Sacramento Placerville Transportation Corridor and El Dorado Natural Trail with no change to the scope or total amount.

 

FUNDING: Accumulative Capital Outlay Fund.

Body

DISCUSSION / BACKGROUND

On March 20, 2018, the Board of Supervisors approved the Chief Administrative Office, Parks Division to enter into an Agreement for Services (Contract Number 2072) with Whitney Environmental Consulting, Inc., doing business as Foothill Associates, to provide regulatory consulting services for the permitting of the Sacramento-Placerville Transportation Corridor (SPTC) natural trail from Latrobe Road to Railroad Park and Railroad Park east to Missouri Flat Road. The contract is for a total amount of $70,932 and the original term of contract was for March 20, 2018 through March 19, 2020. During the term of the agreement, Whitney Environmental Consulting, Inc. was acquired by Helix Environmental Planning. On June 25, 2019, the Board approved the assignment of all services provided under the scope of this agreement to Helix Environmental Planning, Inc.

 

Under the scope of Agreement 2072, the Consultant is responsible for preparing the necessary assessments and delineation reports to meet the requirements established under the Clean Water Act for construction authorization from the U.S. Army Corp of Engineers. This process can be very lengthy as the U.S. Army Corps are heavily impacted by many requests. Due to the delay in processing, the Consultant has requested to extend the term of the agreement. As a result, the Parks Division is requesting to extend the term of the agreement to December 31, 2021 to provide the Consultant with the additional time needed to complete the contract. No other changes shall be made to the current contract.

 

ALTERNATIVES

The Board could choose not to extend the agreement which may impede the permitting of the Sacramento Placerville Transportation Corridor and El Dorado Natural Trail projects.

 

PRIOR BOARD ACTION

18-0180 #6, 03/20/2018 - Original Agreement with Whitney Environmental Consulting, Inc.

19-0812 #12, 06/25/2019 - Amendment I moving contract from Whitney to Helix Environmental Planning, Inc.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Chief Administrative Office, Procurement and Contracts

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

This amendment is non-financial and has no financial impact.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) Obtain signature of Chair on two (2) originals of Amendment II of Agreement 2072.

2) Forward one (1) fully executed document to Chelsea Edman, Chief Administrative Office, Parks and Trails Division for finalization.

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Vickie Sanders, Parks Manager, 530.621.7538