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File #: 19-1644    Version: 1
Type: Agenda Item Status: Approved
File created: 10/25/2019 In control: Board of Supervisors
On agenda: 2/25/2020 Final action: 2/25/2020
Title: District Attorney recommending the Board approve and authorize the following in regards to Lexipol, LLC perpetual agreement 043-S1611, Amendment III: 1) Establish pricing for the annual subscription fee from June 1, 2020 through May 31, 2021 in the amount of $2,917; and 2) Allow up to 3% annual subscription renewal fee increase, with thirty (30) day written notice. FUNDING: General Fund.
Attachments: 1. A -Blue Route Lexipol AGMT 043-S1611, AMD III (EXECUTED), 2. B - Lexipol AGMT 043-S1611, AMD III, 3. Executed Agreement 043-S1611
Related files: 19-0931, 20-0736
Title
District Attorney recommending the Board approve and authorize the following in regards to Lexipol, LLC perpetual agreement 043-S1611, Amendment III:
1) Establish pricing for the annual subscription fee from June 1, 2020 through May 31, 2021 in the amount of $2,917; and
2) Allow up to 3% annual subscription renewal fee increase, with thirty (30) day written notice.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The District Attorney's Office has contracted with Lexipol since June 2008 to provide updates to the District Attorney's policy manual that was previously developed by Lexipol. Services include urgent updates to change policy as a result of precedent setting court decisions, urgent legislation or extraordinary incidents in the field, changes and updates the District Attorney wishes to make throughout the year, and Lexipol's recommended changes and updates based on case law, legislation and legal experience.

Amendment III establishes the annual cost for these services at a flat rate of $2,917 per year, with the first effective period being June 1, 2020 - May 31, 2021. The amendment also allows the vendor to increase the subscription fee annually, with a thirty (30) day written notice. The rate increase is not to exceed 3% annually.

ALTERNATIVES
If the Board does not approve agreement 043-S1611, Amendment III, the District Attorney's Office would be unable to continue with services providing policy manual update guidance.

PRIOR BOARD ACTION
Legistar 19-0931, June 25, 2019 - Board approved and authorized the continuation of the District Attorney's list of perpetual agreements and software licenses.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION / COMMENTS
Approve as recommended.

FINANCIAL IMPACT
There is no change to net county cost. Sufficient appropriations are included in the District Attorney's budget.

CLERK OF THE BOARD FOLLOW UP ACTIONS
Clerk of the Board to obtain the Board Chair's signature on the two Lexipo...

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