Title
Chief Administrative Office, Parks Division, recommending the Board accept grant funding from the California Department of Parks and Recreation Office of Grants and Local Services, Statewide Park Program Prop 68 program for the Old Depot Bike Park located in the unincorporated area of El Dorado County for a total of $2,030,000 for the period of July 1, 2018 - June 30, 2022, and authorize the Deputy Chief Administrative Officer to execute the Grant Contract/Agreements and any amendments that do not change the dollar amount of said Agreements.
FUNDING: State Parks and Recreation, Statewide Park Program Prop 68 Grant Funding.
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DISCUSSION / BACKGROUND
California Department of Parks and Recreation Office of Grants and Local Services (OGALS) is administering a Prop 68 Grant Program (previously Prop 84) and provides funding for the Statewide Park Development and Community Revitalization Program. The intent of the Statewide Park Program (SPP) is to create new parks and new recreation opportunities in critically underserved communities in California in accordance with SPP legislation found in Public Resources Code 5640 through 5653. There are no matching funds required for this grant program.
On June 25, 2019, the Board approved a resolution allowing the Chief Administrative Office, Parks Division to apply for grant funding for the Old Depot Bike Park. With this grant funding, the County can develop a new park at the Old Depot property.
In March 2016, the Board directed the Chief Administrative Officer to enter into negotiations with the property owners of the parcels located at 40 Old Depot Road and 50 Old Depot Road for the purposes of the potential development of a park. The County has since acquired parcels 327-250-38 and 327-250-37 located at Old Depot Road for the purpose of developing a park as outlined in the Park Division’s priorities and in consistency with the 2012 El Dorado County Parks and Trails Master Plan.
The Parks and Trails Master Plan states that as new development occurs in El Dorado County, the County needs to “identify mechanisms to acquire, develop, and maintain community park resources in proportion to the General Plan guidelines.” The Master Plan also identifies a tremendous demand for biking in El Dorado County and informs of many incentives and economic benefits associated with expanding resources for biking and a functional trail experience.
The property located at Old Depot Road is located adjacent to the Class One section of the El Dorado Trail located on Missouri Flat. The park will be directly accessible from the El Dorado Trail and will provide recreation features for a diverse group of trail users. The proposed site is located within a largely underserved community that has no current park space. Additionally, with the development and restructuring around Missouri Flat and Diamond Springs, the location will continue to be highly accessible and will create a destination for trail users. The park will provide users with a bike park that caters to multiple riding styles, playground equipment, and exercise equipment that is ADA compliant and accessible to all ages and levels. On August 27, 2019, the Board approved a contract (Agreement 3955) with Helix Environmental Planning, Inc. to provide services related to the mitigation requirements for the California Environmental Quality Act documents, provide site assessment and analysis, and finalize a concept plan for the proposed Bike Park. The vendor is currently providing these services and the vendor has provided conceptual designs to the County for final public input and decision. The anticipated maintenance costs will depend on the features as determined through the final conceptual design (for more information on the maintenance costs please see the Financial Impact section below).
The Parks Division has received a grant award notification from the California Department of State Parks and Recreation for the Old Depot Bike Park project. The grant award is for a total funding amount of $2,030,000 to build a BMX track, freestyle/slopestyle bike course, concrete trick area, and install a playground, exercise equipment, and restrooms. The approval of this item will allow the Deputy Chief Administrative Officer to execute the grant agreement documents associated with this grant project.
This item does not include a budget transfer to add the revenue and appropriations into the current year budget as these will be accounted for in the Fiscal Year 20/21 recommended budget. However, staff does anticipate that Agreement 3955 with Helix Environmental Planning, Inc. will need to be amended to include construction documents for this project. Parks staff is working with the vendor to obtain a proposal to amend the scope of work to include construction documents in the current agreement. Staff will include a budget transfer for Board approval when the contract amendment comes before the Board of Supervisors for approval.
ALTERNATIVES
The Board could choose to decline the grant funding; however, the development of the Old Depot Bike Park relies heavily on this funding.
PRIOR BOARD ACTION
19-1040 - Helix Contract Approval
19-0687 - Prop 68 Grant Resolutions
16-0188 - Old Depot Parcels
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Facilities Division
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding to be received by the County for the Old Depot Bike Park in the amount of $2,030,000 from the California Department of Parks and Recreation. No matching funds are required under this grant program.
The anticipated maintenance costs will depend on the features as determined through the final conceptual design. If all of the features are installed, the Division anticipates that the maximum maintenance costs on a per year basis will be around $23,500 most likely from the General Fund. In order to determine the potential maintenance costs for this park, the Parks Division worked with the City of South Lake Tahoe, which has a park that is similar to the Old Depot Bike Park. The Parks Division feels that this maintenance cost estimate is conservative as the South Lake Tahoe park used to determine the maintenance cost is larger and has some additional features than what will be developed at the Old Depot Bike Park. The majority of the maintenance costs at the Old Depot Bike Park will be custodial and minor maintenance. The playground will need to be replaced at some point. However, the exisiting playgrounds at Henningsen Lotus Park, Bradford Park, and Pioneer Park have very heavy use and have not been replaced in over 25 years.
It should also be noted that there will be a liability insurance charge, as yet undetermined, associated with the County operating a Bike Park.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Vickie Sanders, Parks Manager
Creighton Avila, Deputy Chief Administrative Officer