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File #: 20-0361    Version: 1
Type: Agenda Item Status: Approved
File created: 3/4/2020 In control: Board of Supervisors
On agenda: 4/14/2020 Final action: 4/14/2020
Title: District Attorney’s Office, Public Defender’s Office, and Information Technologies recommending the Board approve and authorize the continuation of perpetual agreements with Karpel Solutions for the Karpel Case Management System. FUNDING: General Fund.
Attachments: 1. A - Karpel Agreement 4038 - District Attorney, 2. B - Karpel Agreement 4040 - Public Defender, 3. C - Karpel Agreement 4072 - Information Technologies
Related files: 20-0022, 19-1876, 19-0213, 21-0379
Title
District Attorney’s Office, Public Defender’s Office, and Information Technologies recommending the Board approve and authorize the continuation of perpetual agreements with Karpel Solutions for the Karpel Case Management System.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND

In accordance with Board Policy Number C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract that does not have a stated contract term on an annual basis. The District Attorney’s Office, the Public Defender’s Office, and Information Technologies are recommending the Board approve and authorize the continuation of the perpetual agreements with Karpel Solutions for the Karpel Case Management Systems.

In April 2019, The Board of Supervisors approved the replacement of existing case management systems for the District Attorney’s Office and the Public Defender’s Office, moving to a consolidated, single database cash management system by Karpel Solutions, which is able to provide a comprehensive, modern system able to meet the business needs of both departments.

The District Attorney’s Office has implemented Prosecutor by Karpel, a case management system that allows statewide data sharing, automated workflow, in-court processing screens, evidence training, case reporting, and 24-hour support. The District Attorney’s Agreement #4038 has an anticipated annual program support cost of $50,500.

The Public Defender’s Office has implemented Defender by Karpel, a case management system that includes automated workflow, in-court processing screens, streamlined workload management, comprehensive case management and reporting tools, and investigator requests and assignments. The Public Defender’s Agreement #4040 has an anticipated annual program support cost of $11,200.

Information Technologies viewed the implementation of Karpel as a sustainable long-term solution that would allow the retirement of three home-grown applic...

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