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File #: 20-0458    Version: 1
Type: Agenda Item Status: Approved
File created: 3/20/2020 In control: Board of Supervisors
On agenda: 4/21/2020 Final action: 4/21/2020
Title: Department of Transportation recommending the Board approve the following: 1) Award Bid 20-288-048 for the purchase of Plant Mix Asphalt Concrete for the West Slope of El Dorado County to the low qualified bidder, Teichert Rock Products of Sacramento, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $2,250,000 ($750,000/year) for a thirty-six (36) month period following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract as needed during the awarded period as long as funding is available within the Department's budget. (Est. Time: 10 Min.) FUNDING: Road Fund (State) - 60%; Tribe Funds (Local) - 25%; and Road Repair and Accountability Act of 2017 (SB1 - RMRA) - 15%; estimated for first year of contract.
Attachments: 1. A - Bid No. 20-288-048 Teichert 4-20-2020

Title

Department of Transportation recommending the Board approve the following:

1) Award Bid 20-288-048 for the purchase of Plant Mix Asphalt Concrete for the West Slope of El Dorado County to the low qualified bidder, Teichert Rock Products of Sacramento, CA;

2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $2,250,000 ($750,000/year) for a thirty-six (36) month period following Board approval; and

3) Authorize the Purchasing Agent to increase the purchase contract as needed during the awarded period as long as funding is available within the Department's budget.  (Est. Time: 10 Min.)

 

FUNDING: Road Fund (State) - 60%; Tribe Funds (Local) - 25%; and Road Repair and Accountability Act of 2017 (SB1 - RMRA) - 15%; estimated for first year of contract.

Body

DISCUSSION / BACKGROUND

At the request of the Department of Transportation, the Chief Administrative Office, Procurement & Contracts Division issued an invitation to Bid for the purchase of Plant Mix Asphalt Concrete for the West Slope of El Dorado County for the maintenance and repair of County roads on the West Slope of El Dorado County. Thirteen (13) invitations to bid were mailed, three (3) to local vendors, two (2) qualified responses were received, none from local vendors.

 

ALTERNATIVES

If the Board does not approve the agenda item, the department will be delayed in obtaining asphalt for the upcoming construction year. 

 

PRIOR BOARD ACTION

05/10/2017 Item #10, Legistar #17-0474.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Chief Administrative Office, Procurement and Contracts Division

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.  It should be noted that this is an "as needed" contract and the County is not committed to a set purchase level in any given year of the purchase contract.

 

FINANCIAL IMPACT

There is no change to Net General Fund cost associated with the proposed action. Sufficient appropriations are included in the Fiscal Year 2019-20 adopted budget and Fiscal Year 2020-21 recommended budget request.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Infrastructure, Good Governance.

 

CONTACT

Rafael Martinez, Transportation

Michele Weimer, Procurement and Contracts Manager