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File #: 20-0450    Version: 1
Type: Agenda Item Status: Approved
File created: 3/19/2020 In control: Board of Supervisors
On agenda: 5/19/2020 Final action: 5/19/2020
Title: Health and Human Services Agency (HHSA) recommending the Board: 1) Approve the continuation of fifteen (15) perpetual agreements as detailed in Attachment A; 2) Delegate authority to the HHSA Director to execute amendments, if any, to the perpetual agreements detailed in Attachment A as needed, including amendments that do not increase the maximum dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis; 3) Receive and file the list of perpetual agreements terminated in FY 2019-20 detailed in Attachment B; and 4) Authorize the HHSA Director to terminate other perpetual agreements, as appropriate, and including but not limited to those listed in Attachment B, and notify the Board of such terminations on an annual basis. FUNDING: Federal and State funds, or grants with the County share of cost or required match, if any, met with realignment or other Non-General Fund ...
Attachments: 1. A - Continuation list 2020-2021, 2. B - Termination list 2020-2021
Related files: 19-0700, 19-0547, 18-0978, 21-0626, 20-1608
Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Approve the continuation of fifteen (15) perpetual agreements as detailed in Attachment A;
2) Delegate authority to the HHSA Director to execute amendments, if any, to the perpetual agreements detailed in Attachment A as needed, including amendments that do not increase the maximum dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis;
3) Receive and file the list of perpetual agreements terminated in FY 2019-20 detailed in Attachment B; and
4) Authorize the HHSA Director to terminate other perpetual agreements, as appropriate, and including but not limited to those listed in Attachment B, and notify the Board of such terminations on an annual basis.

FUNDING: Federal and State funds, or grants with the County share of cost or required match, if any, met with realignment or other Non-General Fund resources.
Body
DISCUSSION / BACKGROUND:
Board of Supervisors Policy C-17, Section 4.5, “Contract Term,” requires departments to obtain authorization from the Board of Supervisors, initially, and on an annual basis, to use any contract that does not have a stated agreement term.

Since the implementation of FENIX, each perpetual agreement must have a change order executed to allocate funding for payments in the upcoming fiscal year.

Therefore, Health and Human Services Agency (HHSA) is apprising the Board of the perpetual agreements listed on Attachment A, and recommending the Board authorize the Purchasing Agent to post a change order for each ongoing perpetual agreement to ensure availability of funding in FY 2020-21, effective July 1, 2020.

During FY 2019-20, HHSA added two (2) perpetual agreements (File ID 18-0978, File ID 19-0547,) and terminated five (5) perpetual agreements as identified in Attachment B, as authorized by the Board (File ID: 19-0700) These action...

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