Share to Facebook Share to Twitter Bookmark and Share
File #: 20-0718    Version: 1
Type: Agenda Item Status: Approved
File created: 5/19/2020 In control: Board of Supervisors
On agenda: 6/23/2020 Final action: 6/23/2020
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Westcon Construction Corporation for the El Dorado Trail - Missouri Flat Road to El Dorado Project, Contract 2778, CIP 97014 / 36109003; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (66%), Congestion Mitigation and Air Quality Program (25%), Air Quality Management District and Air Pollution Control District Grant (8%). (Federal Funds)
Attachments: 1. A - Notice of Acceptance, 2. Executed NOA Contract No. 2778, CIP No. 97014
Related files: 20-0252, 19-1421, 19-0156, 19-0627
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Westcon Construction Corporation for the El Dorado Trail - Missouri Flat Road to El Dorado Project, Contract 2778, CIP 97014 / 36109003; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (66%), Congestion Mitigation and Air Quality Program (25%), Air Quality Management District and Air Pollution Control District Grant (8%). (Federal Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on April 30, 2019 (Item 43). All items were completed by May 8, 2020. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 2,618,754.16
Contract Item Cost $ 2,645,410.00
Contract Change Order Cost $ 395,037.00
Total Direct Construction Cost $ 3,040,447.00
Direct Construction Budget $ 3,332,000.00

Major Contract Change Orders (CCO) on the Project dealt with the following:
· Ditch excavation;
· Traffic light controller mods and painted poles;
· MSE wall substitution; and
· Kiosk installation at Forni Road.

CCO 8 was brought to the Board for approval on March 24, 2020, Legistar 20-0252, Item 18, which included drainage improvements, additional signage, and improvements that would decrease future costs on the maintenance of the trail.

The final costs listed have been agreed to by the Contractor and approved by County staff. Transportation has closed out the Project with the Contractor and those finalized co...

Click here for full text