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File #: 20-0941    Version: 1
Type: Agenda Item Status: Approved
File created: 7/10/2020 In control: Board of Supervisors
On agenda: 7/21/2020 Final action: 7/21/2020
Title: Chief Administrative Office, Parks Division, recommending the Board: 1) Approve and authorize the Chair to sign the attached Fiscal Year 2020-21 budget amendment in the amount of $15,500; 2) Approve the addition of (1) Septic Pumper Tank to the approved fixed asset list for the FY 20-2021 budget, and authorize the Department to purchase the Fixed Asset prior to adoption of the Final Budget; 3) Find that, in accordance with Section 3.12.160. of the El Dorado County Ordinance Code, due to the unique nature of the property or services required competitive bidding is precluded; 4) Authorize the sole source acquisition of the fixed asset through Crescent Tank Mfg; and 5) Authorize the Purchasing Agent to issue a purchase order up to $15,500, plus applicable taxes and fees. FUNDING: Donations.
Attachments: 1. A - Budget Trans for Parks Pumper Tank, 2. B - Noncompetitive Bid Justification Form Crescent Tank, 3. Executed Budget Transfer
Related files: 20-0612
Title
Chief Administrative Office, Parks Division, recommending the Board:
1) Approve and authorize the Chair to sign the attached Fiscal Year 2020-21 budget amendment in the amount of $15,500;
2) Approve the addition of (1) Septic Pumper Tank to the approved fixed asset list for the FY 20-2021 budget, and authorize the Department to purchase the Fixed Asset prior to adoption of the Final Budget;
3) Find that, in accordance with Section 3.12.160. of the El Dorado County Ordinance Code, due to the unique nature of the property or services required competitive bidding is precluded;
4) Authorize the sole source acquisition of the fixed asset through Crescent Tank Mfg; and
5) Authorize the Purchasing Agent to issue a purchase order up to $15,500, plus applicable taxes and fees.

FUNDING: Donations.
Body
DISCUSSION / BACKGROUND
El Dorado County Parks Division is requesting to purchase a tank in order to complete the build for the Septic Pumper Truck to service bathrooms on the Rubicon Trail. This request is being made for the following reasons:

1) The County is the responsible party based on the easement with the Forest Service and with the Central Valley Regional Water Quality Control Board for the Rubicon Trail.
2) The County has installed several restrooms along the trail to abate water quality issues, and currently has a contract with The Rubicon Trail Foundation (RTF), a volunteer organization, to service the restrooms. However, as a volunteer organization, the liquid waste service is not on a set schedule and has not always been available when needed.
3) The Parks Division was unsuccessful in locating a private company that is able or willing to service the bathrooms on the Rubicon Trail. Without being able to obtain dedicated assistance with the liquid waste disposal, the County's Park Division has received donations to build a pumper truck it can operate to consistently and reliably remove liquid waste from the Rubicon Trail.
4) The County has engaged a ...

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