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File #: 20-0046    Version: 1
Type: Agenda Item Status: Approved
File created: 1/6/2020 In control: Board of Supervisors
On agenda: 7/28/2020 Final action: 7/28/2020
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Q&D Construction, LLC, for the Hazel Valley Road at EID Canal Bridge Replacement Project, CIP 77125/36105021, Contract 2770; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Attachments: 1. A - Notice of Acceptance, 2. Executed Contract No. 2770
Related files: 19-0351
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Q&D Construction, LLC, for the Hazel Valley Road at EID Canal Bridge Replacement Project, CIP 77125/36105021, Contract 2770; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Highway Safety Improvement Program Funds (100%). (Federal Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on April 9, 2019, (Item 18) and the full width of the new bridge was opened to the public on November 04, 2019. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 1,842,500
Contract Item Cost $ 1,786,152
Contract Change Order Cost $ 45,012
Total Direct Construction Cost $ 1,831,164
Direct Construction Budget $ 2,026,750

Major contract change orders included modifications to the abutment 1 footing which allowed less excavation adjacent the existing canal walls, the removal of unsuitable material encountered during excavation operations for the retaining wall footing, epoxy coating on the bridge deck, and repairs to cable railing/guard rail.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff...

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