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File #: 20-0875    Version: 1
Type: Agenda Item Status: Approved
File created: 6/29/2020 In control: Board of Supervisors
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Department of Transportation recommending the Board take the following actions related to the 2020 Various West Slope Pavement Rehabilitation Projects, Contract 4674: 1) Approve and authorize the Board Chair to execute Contract Change Order 4 with Teichert Construction in the amount of $83,183; and 2) Find that an exception to the competitive bidding requirement exists for the work described and that a waiver of competitive bidding is appropriate for Contract Change Order 4. FUNDING: Road Maintenance and Rehabilitation Act of 2017. (SB1 - RMRA) (State)
Attachments: 1. A - CCO 4, 2. Executed Contract 4674
Related files: 20-0209, 20-0417, 20-0973
Title
Department of Transportation recommending the Board take the following actions related to the 2020 Various West Slope Pavement Rehabilitation Projects, Contract 4674:
1) Approve and authorize the Board Chair to execute Contract Change Order 4 with Teichert Construction in the amount of $83,183; and
2) Find that an exception to the competitive bidding requirement exists for the work described and that a waiver of competitive bidding is appropriate for Contract Change Order 4.

FUNDING: Road Maintenance and Rehabilitation Act of 2017. (SB1 - RMRA) (State)
Body
DISCUSSION / BACKGROUND
The contract for the 2020 Various West Slope Pavement Rehabilitation Projects (Project) was approved by the Board on May 5, 2020, Item 13, Legistar 20-0417, and Notice to Proceed was issued for June 5, 2020. Transportation wrote two Contract Change Orders (CCO) to cover the lowering of manholes, valves, and AT&T manholes in Cameron Park Subdivision, Diamond Springs Business Park and Roads of Pollock Pines prior to the grind and pave. Additionally, a third CCO was written to cover the raising of iron located in the Cameron Park Subdivision after the paving was completed. Transportation is now returning to the Board with one (1) subsequent CCO that results in exceedance of the contingency budget with a formal request for the Board to approve CCO 4 for the raising of iron in Diamond Springs Business Park and Pollock Pines after paving is completed.

CCO 4 provides for the following extra work items performed by Teichert Construction:

1) Compensating Teichert Construction for the raising of manholes, valves and AT&T manholes; and
2) Compensating Teichert Construction for additional traffic control costs associated with the raising of iron.

The work included in CCO 4 has not been completed yet and construction of the Project is close to completion. Since approval of CCO 4 will exceed its delegated cumulative CCO authority, Transportation staff directed Teichert Construction to ...

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