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File #: 20-0691    Version: 1
Type: Agenda Item Status: Approved
File created: 5/8/2020 In control: Board of Supervisors
On agenda: 9/1/2020 Final action: 9/1/2020
Title: Chief Administrative Office, Facilities Division, recommending the Board: 1) Approve and authorize the Chair to execute Amendment I to Agreement for Services 3777 with Tri-Signal Integration, Inc., to increase compensation by $100,000 for an amended not to exceed amount of $300,000 to provide routine fire system inspections, certifications, and as-needed maintenance and repair services; and 2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Tri-Signal Integration, Inc. for services provided under Agreement 3777 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work.” FUNDING: General Fund.
Attachments: 1. A - Blue Route Approval and Amnd I 3777, 2. B - Original Agreement 3777, 3. Executed Agreement 3777
Related files: 19-0347
Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Approve and authorize the Chair to execute Amendment I to Agreement for Services 3777 with Tri-Signal Integration, Inc., to increase compensation by $100,000 for an amended not to exceed amount of $300,000 to provide routine fire system inspections, certifications, and as-needed maintenance and repair services; and
2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Tri-Signal Integration, Inc. for services provided under Agreement 3777 because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work.”

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On April 2, 2019, the Board approved Agreement for Services No. 3777 with Tri-Signal Integration, Inc. for a term of three years and a not-to-exceed amount of $200,000. Services provided under this agreement include the inspection and certification of various fire suppression systems, including sprinkler systems, kitchen hood systems, and fire extinguisher systems as is legally required by code.

The contract provides for routine services along with as-needed maintenance and repair services to address any deficiencies discovered during a routine inspection. Based on use since April, 2019, a recent cost projection identified approximately $198,000 in total expenditures through the term of this contract, leaving very little available for anything significant and unforeseen. While it’s unknown if this trend will continue the Division seeks to be proactive and increase compensation by $100,000 for a revised not-to-exceed amount of $300,000, to ensure any unforeseen maintenance and repair issue may be addressed rapidly. There are no other changes to this agreement.

The Division does not anticipate utilizing all $300,000 of the contract value and at no time will the Division exceed their annual budgeted a...

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