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File #: 20-1139    Version: 1
Type: Agenda Item Status: Approved
File created: 8/21/2020 In control: Board of Supervisors
On agenda: 9/1/2020 Final action: 9/1/2020
Title: Chief Administrative Office recommending the Board consider a request from the El Dorado County Fair Association to: 1) Approve relief or deferment of the Fiscal Year 2020-21 General Liability Loan payment, totaling $22,808.70; and 2) Approve waiver or deferment of the monthly CalPERS Unfunded Accrued Liability Payment of $5,811.58 ($69,739 for FY 2020-21) beginning with the July 2020 payment. FUNDING: General Fund and Risk Management Internal Service Fund.
Attachments: 1. 20-1139 A Fair Association Letter to BOS Covid-19 request
Related files: 19-1866, 20-0043, 19-1121, 20-0516
Title
Chief Administrative Office recommending the Board consider a request from the El Dorado County Fair Association to:
1) Approve relief or deferment of the Fiscal Year 2020-21 General Liability Loan payment, totaling $22,808.70; and
2) Approve waiver or deferment of the monthly CalPERS Unfunded Accrued Liability Payment of $5,811.58 ($69,739 for FY 2020-21) beginning with the July 2020 payment.

FUNDING: General Fund and Risk Management Internal Service Fund.
Body

DISCUSSION / BACKGROUND
El Dorado County owns the land and buildings known as the El Dorado County Fairgrounds. The fairgrounds property and buildings have been acquired, built, developed, and maintained over the past 80 years by the El Dorado County Fair Association. The County continued this relationship, at its March 29, 2005 meeting, when the Board of Supervisors entered into an agreement with the El Dorado County Fair Association, Inc., a general non-profit corporation, for the continued management of the County Fair and Fairgrounds.

As a result of the COVID-19 public health emergency and state orders restricting large events and gatherings, the Fair Association has cancelled the annual County Fair and the majority of interim revenue generating events. As a result, on August 10, 2020, the Fair Association submitted to the Chief Administrative Office a request to provide relief or deferment of payments for the Annual General Liability Loan Payment and the monthly CalPERS Unfunded Accrued Liability (UAL) payments.

General Liability
On September 12, 2017 with Legistar item 17-0490, the Board approved Amendment I to the agreement between El Dorado County and the El Dorado County Fair Association which amortized general liability allocated insurance charges over a ten-year period in order to lessen the budgetary burden on the Fair Association for 2017 and 2018. The Fiscal Year 2020-21 payment will be the fifth of the ten annual payments of $22,808.70. The Fair Association is requesting a rel...

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