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File #: 20-0973    Version: 1
Type: Agenda Item Status: Approved
File created: 7/16/2020 In control: Board of Supervisors
On agenda: 9/22/2020 Final action: 9/22/2020
Title: Department of Transportation, Maintenance and Operations Division, recommending the Board: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Teichert Construction, for the 2020 Various West Slope Pavement Rehabilitation Projects, Contract 4674; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Local Discretionary (43%) and Road Maintenance and Rehabilitation Act of 2017 (RMRA - SB1) (State) (57%).
Attachments: 1. A - NOA.pdf, 2. Executed NOA Contract No. 4674
Related files: 20-0209, 20-0417, 20-0875
Title
Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Teichert Construction, for the 2020 Various West Slope Pavement Rehabilitation Projects, Contract 4674; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Local Discretionary (43%) and Road Maintenance and Rehabilitation Act of 2017 (RMRA - SB1) (State) (57%).
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on May 5, 2020 (Item 13). All roadway repairs were completed by August 21, 2020. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $1,673,793.32
Contract Item Cost $1,640,536.80
Contract Change Order Cost $226,433.50
Total Direct Construction Cost $1,866,970.30
Direct Construction Budget $2,092,241.65

Major Contract Change Orders on the Project dealt with the following:
· Raising and Lowering of Utilities

ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.

PRIOR BOARD ACTION
#20-0209 3/10/20 #15 - Authorization to Advertise
#20-0417 5/5/20 #13 - Award Contract
#20-0875 8/4/20 #20 - Approve CCO #4

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION / COMMENTS
Approve as recommended.

FINANCIAL IMPACT
There is no change to Net County Cost. Funding for this project was included in F...

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