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File #: 20-1202    Version: 1
Type: Agenda Item Status: Approved
File created: 9/7/2020 In control: Board of Supervisors
On agenda: 10/13/2020 Final action: 10/13/2020
Title: Chief Administrative Office, Parks Division, recommending the Board: 1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, find that it is more economical and feasible to engage an independent contractor for project management services for the Old Depot Bike Park project; 2) Approve and authorize the Chair to sign Agreement for Services 5060 with Loorz Construction Management, LLC. in the not-to-exceed amount of $115,200, for a term to become effective upon execution by both parties and expiring two years thereafter; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 5060, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: California State Parks Statewide Parks Program Grant (Prop 68).
Attachments: 1. A - Blue Route, 2. B - Contract, 3. Executed Agreement 5060
Related files: 19-0687, 19-1040, 20-0448, 20-0764
Title
Chief Administrative Office, Parks Division, recommending the Board:
1) In accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code, find that it is more economical and feasible to engage an independent contractor for project management services for the Old Depot Bike Park project;
2) Approve and authorize the Chair to sign Agreement for Services 5060 with Loorz Construction Management, LLC. in the not-to-exceed amount of $115,200, for a term to become effective upon execution by both parties and expiring two years thereafter; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 5060, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.

FUNDING: California State Parks Statewide Parks Program Grant (Prop 68).
Body
DISCUSSION / BACKGROUND
In August of 2019, the Parks Division entered into an agreement with Helix Environmental Planning, Inc. for a site assessment, bike park concept plan, and California Environmental Quality Act (CEQA) analysis for the Old Depot Road Bike Park. In February 2020, $2,030,000 in funding was awarded for the development of the park through the Statewide Park Development and Community Revitalization Program.

State law requires a fair, competitive selection process for procurement of Construction Management services, and the contractor must be selected based on demonstrated competence, professional qualifications, and at a fee that is fair and reasonable. (Gov Code 4526.) The County Contracting Out Ordinance, Chapter 3.13, also requires that the Board make findings when contracting out this work, and the Procurement Policy (C-17) requires a competitive process for contracts for services above $100,000.

On April 6, 2018 the Facilities Division released a Request for Qualifications (RFQ) for Project Management services in an effort to ensure best...

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