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File #: 21-0151    Version: 1
Type: Agenda Item Status: Approved
File created: 1/21/2021 In control: Board of Supervisors
On agenda: 2/9/2021 Final action: 2/9/2021
Title: Clerk of the Board recommending the Board approve the continuation of perpetual agreement 509-S1711 (FENIX 944) with Municipal Code Corporation for ongoing ordinance code codification services. The annual cost associated with this perpetual agreement is estimated at $16,000 and is wholly dependent upon the volume and length of ordinances to be codified throughout the year. FUNDING: General Fund.
Attachments: 1. A - MuniCode C 944
Related files: 11-0995, 17-0620, 18-0720, 19-0569, 20-0377
Title
Clerk of the Board recommending the Board approve the continuation of perpetual agreement 509-S1711 (FENIX 944) with Municipal Code Corporation for ongoing ordinance code codification services. The annual cost associated with this perpetual agreement is estimated at $16,000 and is wholly dependent upon the volume and length of ordinances to be codified throughout the year.

FUNDING: General Fund.

Body
DISCUSSION / BACKGROUND
Ordinance Code codification is a vital component to governance by ensuring law enforcement, counsel, other county staff and the public at large have up to date, 24 hour access to Board adopted legislation. Municipal Code Consultants (MCC) is a nationwide provider of codification services serving over 4,000 clients. El Dorado County has partnered with MCC since 2011, first for the recodification of the county ordinance code and in the ensuing years as ordinances have been adopted by the Board. The Clerk of the Board has developed a strong working relationship with representatives from MCC and recommends approval of this perpetual agreement.

The Board approved agreement 509-S1711 with Municipal Code Consultants on June 20, 2017 (File 17-0620, Item 6) for the continuation of ordinance code codification services. As the agreement is perpetual in nature, Board Policy C-17, section 4.5 states departments must obtain annual authorization to continue utilizing vendor services when the agreement does not have a stated term. This agreement is referenced in the FENIX system as agreement number 944.

ALTERNATIVES
The Board may choose not to approve the perpetual agreement and direct staff to take other action.

PRIOR BOARD ACTION
20-0377 3/24/20; 19-0569 6/4/19; 18-0720 6/5/18; 17-0620 6/20/17; 11-0995 versions 1 through 9 - prior year approvals of the agreement.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION / COMMENTS
Approve as recommended.

FINANCIAL IMPACT
Pursuant to the agreement, ordinance code codification servic...

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