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File #: 21-0833    Version: 1
Type: Agenda Item Status: Approved
File created: 5/8/2021 In control: Board of Supervisors
On agenda: 6/8/2021 Final action: 6/8/2021
Title: Department of Transportation recommending the Board: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Drill Tech Drilling & Shoring, Inc. for the Green Valley Road Slipout Repair Project, Contract 2776, Capital Improvement Program project number 78707/36102008; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.6%), Road Fund & Regional Surface Transportation Program Exchange Funds - Caltrans (2.87%). (Local, State, and Federal Funds)
Attachments: 1. A - Notice of Acceptance, 2. Executed NOA
Related files: 20-1507, 19-1420, 18-1250, 18-1967
Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Drill Tech Drilling & Shoring, Inc. for the Green Valley Road Slipout Repair Project, Contract 2776, Capital Improvement Program project number 78707/36102008; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.6%), Road Fund & Regional Surface Transportation Program Exchange Funds - Caltrans (2.87%). (Local, State, and Federal Funds)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on January 29, 2019 (Legistar 18-1967, Item 21). All items were completed by October 14, 2020. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 947,677.00
Contract Item Cost $ 926,756.00
Contract Change Order Cost $ 235,783.81
Total Direct Construction Cost $ 1,162,539.81

Major Contract Change Orders (CCO) on the Project dealt with the following:
· Contractor remobilization for broadband utility relocation delay;
· Additional guardrail installation;
· Additional Rock Slope Protection; and
· Delineator installation along Green Valley Road.

Contract Change Order 5 was brought to the Board for approval on December 12, 2020 (Legistar 20-1507, Item 25) which included remobilization, guardrail installation, additional rock slope protection, existing pipe abandonment, and tree removal.

The final costs listed have been agreed to by the Contractor and appr...

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