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File #: 21-0926    Version: 1
Type: Agenda Item Status: Approved
File created: 5/27/2021 In control: Board of Supervisors
On agenda: 7/27/2021 Final action: 7/27/2021
Title: Department of Transportation recommending the Board approve and authorize the Chair to sign the El Dorado County Community Health Center - Missouri Flat Road / Offsite Improvements Project, Road Improvement Agreement 21-54977, between the County and the Developers, El Dorado Community Health Center and Neenan Company LLLP. FUNDING: Developer Funded.
Attachments: 1. A - Approved CRS with Contingency, 2. B - Agmt 21-54977, 3. C - Performance and L&M Bonds, 4. D - Project Improvement Plans, 5. Executed Agmt 21-54977
Related files: 22-1861

Title

Department of Transportation recommending the Board approve and authorize the Chair to sign the El Dorado County Community Health Center - Missouri Flat Road / Offsite Improvements Project, Road Improvement Agreement 21-54977, between the County and the Developers, El Dorado Community Health Center and Neenan Company LLLP.

 

FUNDING:  Developer Funded.

Body

DISCUSSION / BACKGROUND

The Development Plan (DR19-0007) for the El Dorado County Community Health Center was approved by the Planning and Building Department Director on October 28, 2020. Department of Transportation (Transportation) is recommending the Board approve and authorize the Chair to sign the El Dorado Community Health Center - Missouri Flat Road / Offsite Improvements Project, Road Improvement Agreement 21-54977 (Agreement), between the County, and the Developers, El Dorado Community Health Center and Neenan Company LLLP (Developers).

 

In accordance with the Conditions of Approval approved by the Planning and Building Department Director on October 28, 2020, the Developers shall improve the frontage by extending the existing right turn lane and tapering Forni Road, replace existing curb, gutter, sidewalk, bike lane and drainage facilities, and construct a raised median in the center turn lane of Missouri Flat Road to effect a Right-In, Right-Out only configuration for the project driveways onto Missouri Flat Road. The Developers shall also extend the underground utility services along Missouri Flat Road.

 

The work described in the Agreement is anticipated to start in Summer 2021, and onsite improvements are currently underway. No full closures of any roadways are currently anticipated; however, construction related delays to traffic are anticipated.  

 

Approval of this Agreement will allow the Developers to make improvements to Missouri Flat Road, as necessary to complete the project.

 

ALTERNATIVES

This Agreement is necessary for the Developers to construct the Missouri Flat Road Offsite Improvements. If the Agreement is not approved, the Developers would not be able to construct the necessary improvements.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel has reviewed this agreement and provided approval, contingent upon the receipt of adequate documentation from El Dorado Community Health Center validating that Terri Stratton has authority to sign the agreement, or agreements like it, on behalf of the organization. If staff does not receive the required authority by close of business on Monday, July 26, 2021, staff will ask to continue the item to the August 10, 2021, Board meeting.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

The requested Board action has no associated fiscal impact or change to Net County Cost. The Developers will bear the cost of constructing the improvements in the proposed Agreement. Neenan Company LLLP shall provide County satisfactory security in the form of Performance Bond and Laborers and Materialmens Bonds.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the Agreement.

2) The Clerk of the Board will return one (1) fully executed original Agreement to CAO, Procurement and Contracts Division, attn: Matthew Potter, for final processing.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Rafael Martinez, Director

Department of Transportation