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Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Compassion Valley LLC doing business as (DBA) Garfield Wellness and Recovery Center for the provision of licensed social rehabilitation facility services under Agreement 6093 because there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement for Services 6093 with Compassion Valley LLC DBA Garfield Wellness and Recovery Center in the amount of $1,134,000, for a term effective upon execution and continuing through October 31, 2024; and
3) Authorize the HHSA Director, or designee, to execute further documents relating to Agreement for Services 6093, contingent upon County Counsel and Risk Management approval, including amendments which do not increase the maximum dollar amount or term of the Agreement.
FUNDING: Federal and State Funding: 50% Medi-Cal, 50% Mental Health Realignment.
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DISCUSSION / BACKGROUND:
Acting as the Mental Health Plan for the County of El Dorado, the County has the obligation to provide eligible County residents with mental health services, including adult residential facility services in accordance with Welfare and Institutions Code Section 5600 et seq., 5775 et seq., 14000 et seq., and 17000 et seq. Most recently, Summitview Child & Family Services (SVCFS) has contracted with HHSA to provide in-county adult residential facility services via Agreement 862 (456-S1411), which was first approved by the Board on May 13, 2014. Board approved Amendments 1 through 2 extended the original contract termination through June 30, 2020 and June 30, 2021, respectively. Board approved Amendment 3 extended the term date one last time to June 30, 2022 with the understanding that SVCFS would close its doors and would no longer operate its facility past that date.
In preparation for SVCFS’s contract termination in 2022, the County released Request for Proposal No. 21-952-04 on May 21, 2021 for an entity to continue offering an in-county adult residential facility. On August 31, 2021, the Board approved an award of said proposal to Compassion Pathway Behavioral Health LLC (CPBH). HHSA is currently developing CPBH’s contract for the start-up and operation of the new adult residential facility in the County. While these steps have been underway, unexpectedly, SVCFS submitted their 30-day notice of contract cancellation nine months prior to their scheduled contract termination of June 30, 2022, resulting in HHSA having to immediately find new placements for six Behavioral Health (BH) Clients. As part of the CPBH’s RFP proposal, the company offered to house County Behavioral Health clients at their related social rehabilitation facility that operates as Compassion Valley LLC, while developing the in-county Social Rehabilitation Facility (SRF). Therefore, HHSA wishes to contract with Compassion Valley LLC, doing business as Garfield Wellness and Recovery Center (GWRC) in Sacramento, as a licensed SRF providing adult residential facility services. Proposed contract 6093 with GWRC will alleviate HHSA’s urgent need for adult residential services.
Adult Residential Facilities (ARF) and SRFs, like those operated by GWRC, facilitate the movement of Behavioral Health Clients from restricted living environments to less restricted, independent-living, in the community. To meet the demand for client ARF and SRF placements, the County contracts with adult residential facilities in and out-of-county; however, bed availability is limited, which often results in long wait times for Client admissions. By contracting with GWRC, the County will have access to their facility located in Sacramento County. In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. HHSA has documentation on file that such a review was performed for Agreement 6093 with Garfield Wellness and Recovery Center.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA will be unable to provide ongoing adult residential services to clients currently receiving the services.
PRIOR BOARD ACTION:
1) 05/13/14, 14-0446, HHSA Summitview Child & Family Services Agreement 456-S1411
2) 06/04/19, 19-0515, HHSA Summitview Child and Family, 862 Amendment I
3) 06/09/20, 20-0474, HHSA Summitview Child & Family Services, 862 Amendment II
4) 08/31/21, 21-1308, Award RFP No. 21-952-041, Adult Residential Treatment Services
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Procurement and Contracts, and Risk Management. The Auditor-Controller was notified in accordance with Board Policy B-12 Fiscal Review Process.
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. Sufficient appropriations for the shifting of clients to this new residential facility were included in the Fiscal Year 2021-22 budget, and will be included in future budgets for the term of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain signature of Chair on two (2) original Agreements for Services 6093.
2) Clerk of the Board to return one (1) fully executed Agreement to HHSA Contracts Unit at 3057 Briw Rd, Suite B.
STRATEGIC PLAN COMPONENT:
County Strategic Plan, Healthy Communities: Improved health, weIl-being and self-sufficiency of El Dorado County communities, residents and visitors.
CONTACT
Don Semon, Director, Health and Human Services Agency