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File #: 21-1259    Version: 1
Type: Agenda Item Status: Approved
File created: 7/22/2021 In control: Board of Supervisors
On agenda: 12/14/2021 Final action: 12/14/2021
Title: Planning and Building Department recommending the Board: 1) Approve and authorize the continuation of four (4) perpetual agreements as detailed in Attachment A: a) Agreement 2709 with Cardknox Development for credit card payment processing; b) Agreement 3535 with El Dorado Community Foundation for the cemeteries charitable fund; c) Agreement 4956 with Downstream Aviation LP dba QTPod LLC for self-serve fueling system at the Placerville Airport; and d) Agreement 4956 with U.S. Bank National Association for processing credit card transactions at the Placerville Airport; and 2) Authorize the Purchasing Agent to establish change orders to add funds to each continued perpetual agreement necessary to process associated payments for Fiscal Year 2021-22. FUNDING: General Fund, and Public Utility Franchise Fees (Federal, State, and Local Funds).
Attachments: 1. A - Perpetual Contracts
Related files: 18-1138, 18-1179, 18-1921, 19-0944, 20-0770, 20-0827, 22-1343
Title
Planning and Building Department recommending the Board:
1) Approve and authorize the continuation of four (4) perpetual agreements as detailed in Attachment A:
a) Agreement 2709 with Cardknox Development for credit card payment processing;
b) Agreement 3535 with El Dorado Community Foundation for the cemeteries charitable fund;
c) Agreement 4956 with Downstream Aviation LP dba QTPod LLC for self-serve fueling system at the Placerville Airport; and
d) Agreement 4956 with U.S. Bank National Association for processing credit card transactions at the Placerville Airport; and
2) Authorize the Purchasing Agent to establish change orders to add funds to each continued perpetual agreement necessary to process associated payments for Fiscal Year 2021-22.

FUNDING: General Fund, and Public Utility Franchise Fees (Federal, State, and Local Funds).
Body
DISCUSSION / BACKGROUND
Board of Supervisors Policy C-17, Section 4.5, Contract Term, requires departments to obtain authorization from the Board, initially, and on an annual basis, to use any contract that does not have a stated agreement term. A list of these perpetual agreements, including the vendor, description of services, date of execution, annual amount, and termination provisions for each of the agreements are included in Attachment A.

Since the implementation of FENIX, each perpetual agreement must have a change order executed to allocate funding for payments in the upcoming fiscal year. This item is intended to apprise the Board of these perpetual agreements listed in Attachment A, and recommend the Board authorize the Purchasing Agent to issue a change order for each ongoing perpetual agreement to ensure availability of funding in FY 2021-22.

Agreement 2709 with Cardknox offers a turnkey solution for processing Master Card, Visa, and Discover cards both online and in-person that meets new Europay, MasterCard and Visa (EMV) standards for chip readers. Since chip data cannot be passed to a webpage, add...

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