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File #: 21-1842    Version: 1
Type: Agenda Item Status: Approved
File created: 11/10/2021 In control: Board of Supervisors
On agenda: 12/14/2021 Final action: 12/14/2021
Title: Information Technologies recommending the Board: 1) Make a finding that the services provided through Agreement 5218 require specialized knowledge of proprietary software; 2) Approve Amendment III to Agreement 5218 (formerly Agreement 888) with CentralSquare Technologies, extending the term of the agreement by six (6) months to allow for completion of TRAKiT implementation services; and, 3) Authorize the Contract Administrator to sign the Amendment if the contract term needs to be extended. FUNDING: General Fund.
Attachments: 1. A - Central Square TRAKiT AMD III Blue Route, 2. B - Central Square TRAKiT AMD III, 3. C - Central Square TRAKiT AMD II, 4. D - Central Square TRAKiT AMD I, 5. E - Central Square TRAKiT ORIGINAL AGMT
Related files: 16-0142, 22-0833, 21-1864
Title
Information Technologies recommending the Board:
1) Make a finding that the services provided through Agreement 5218 require specialized knowledge of proprietary software;
2) Approve Amendment III to Agreement 5218 (formerly Agreement 888) with CentralSquare Technologies, extending the term of the agreement by six (6) months to allow for completion of TRAKiT implementation services; and,
3) Authorize the Contract Administrator to sign the Amendment if the contract term needs to be extended.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The TRAKiT program allows for processing and issuance of online building permits, the utilization of electronic field devices by inspectors, electronic submittal of records, plan checking, and processing building and civil improvement plans. On February 23, 2016, the Board awarded a Request for Proposal for an electronic permit system to SunGard (now CentralSquare Technologies) and authorized CDS, formerly the Community Development Agency, to negotiate the associated contract for TRAKiT implementation and maintenance services. On January 3, 2017, the Chair executed Agreement 5218 for implementation and training services. At the time of writing this item, the implementation is projected to be completed by the end of the contract term; however, Amendment III will allow the consultant more time to complete the implementation process if required.

All other terms of the agreement are to remain the same. Therefore, no additional cost is associated with extending the agreement.

ALTERNATIVES
The Board could decline to approve the amendment, the contract may expire before the implementation projects are completed and the County would experience a lapse in service.

PRIOR BOARD ACTION
16-0142: 06/06/2017 - Board approval of the First Amendment to Agreement 472-S1611 (FENIX #5218)

OTHER DEPARTMENT / AGENCY INVOLVEMENT
Community Development Services, Assessor, Surveyor

CAO RECOMMENDATION
Approve as recommended.

F...

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